Real Estate Facilities Manager

Major Tasks and Responsibilities

• Own the full lifecycle of facility work orders from receipt through completion and closure.
• Prioritize maintenance requests based on operational impact, safety, compliance, and business needs.
• Maintain proactive communication with Terminal Managers regarding work order status, project updates, and facility concerns.
• Manage facility service vendors and contractors, including performance, pricing, safety, responsiveness, and service quality.
• Develop scopes of work, solicit competitive bids, evaluate proposals, and recommend contractor selection.
• Prepare project estimates and business justifications for expense and capital projects.
• Cookordination maintenance and construction activities with Terminal Managers and vendors to minimize operational disruption.
• Manage capital improvement and repair projects from planning through completion.
• Ensure preventive maintenance schedules are established, tracked, and completed on time.
• Audit preventive maintenance performance and vendor compliance.
• Maintain facility asset records, condition assessments, and lifecycle replacement plans.
• Identify repair and replacement needs for building systems including HVAC, roofs, generators, dock equipment, plumbing, electrical systems, and site infrastructure.
• Review and approve invoices for accuracy and contract compliance.
• Assist with budgeting, forecasting, and expense management activities.
• Conduct terminal inspections, safety audits, and facility assessments.
• Ensure compliance with company policies, regulatory requirements, and lease obligations.
• Partner with Operations leadership to deliver exceptional facility support across assigned terminals.

Preferred Qualifications

• Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, or related field preferred.
• 5+ years of facilities management, construction management, maintenance management, or related experience.
• Experience managing multiple facilities across a geographic region.
• Experience managing vendors and service contracts.
• Experience managing capital and repair projects.
• Experience with CMMS systems and work order management.
• Strong budgeting, planning, and organizational skills.
• Strong verbal and written communication skills.
• Ability to travel up to 50% throughout assigned region.