Manager, Real Estate & Facilities

US Remote telework; US Citizenship is required.

About the role

The Manager, Real Estate & Facilities is a supporting role on Amentum's Real Estate & Facilities (RE&F) team, working under the direction of the Senior Manager, Real Estate & Facilities. This hands-on, detail-oriented position keeps the portfolio's day-to-day transactional work moving by gathering and organizing information, maintaining records, and following up with involved parties. The Manager compiles and prepares information for review, while the Senior Manager verifies accuracy and owns decisions, negotiations, and approvals. The role also provides facilities coordination support and offers broad exposure across the RE&F function.

Responsibilities

• Transaction Support
  • Manage business development/proposal capture requests for real estate/facility requirements and ensure timely submission to meet proposal team deadlines.
  • Support and manage assigned transactions from requirement, market survey, tours, approvals, and lease execution, including follow-on actions.
  • Assist with larger lease transactions as needed in coordination with the Senior Manager.
• Lease Document and Information Support
  • Pull, organize, and maintain lease documents, amendments, and related files; retrieve and provide lease information as requested.
  • Review lease documents to locate and summarize key terms, dates, and provisions such as rent, escalations, options, notice dates, allowances, and CAM or operating-expense clauses.
  • Abstract leases and keep the lease and document repository accurate, organized, and audit-ready.
  • Track and calendar critical dates and flag upcoming deadlines to the Senior Manager well in advance.
• RFA and Approval Package Support
  • Gather and compile information, figures, and documents needed to build Request for Approval (RFA) packages, including Facility Requirement and RFA forms, supporting financial inputs, amendments, and business approvals.
  • Prepare RFA packages for the Senior Manager's review and verification.
  • Assemble RFA packages, support their circulation and routing once approved, track status, and follow up on outstanding signatures and items.
  • Maintain organized approval records, checklists, and version control to ensure every package is complete and traceable.
• Broker and Vendor Coordination Support
  • Provide information and documents to brokers (e.g., CBRE) on request, such as leases or property/site details, to keep projects moving.
  • Support scheduling, action-item tracking, and follow-ups with brokers, landlords, property managers, and vendors.
  • Keep the Senior Manager informed of status and help maintain project organization and schedule adherence.
• Tenant Improvement and Buildout Support
  • Assist with tenant-improvement and buildout projects by gathering documentation, tracking schedules and milestones, and following up with contractors, architects, and vendors.
  • Maintain buildout files, budgets, and status logs, and flag updates to the Senior Manager for direction.
• Facilities Support
  • Provide day-to-day facilities coordination across sites, including logging and routing facilities and service requests, tracking vendor follow-ups, and ensuring locations have operational needs met.
• Operations and Process Support
  • Maintain the day-to-day operating rhythm of the real estate and facilities portfolio by following established processes for lease actions, RFAs, and buildouts.
  • Keep supporting trackers and checklists current and run recurring operational tasks (e.g., critical-date reviews, RFA status checks, open action-item follow-ups).
  • Maintain and improve standard operating procedures, templates, and document-storage conventions for consistency and accuracy.
  • Coordinate document and approval flows among brokers, landlords, legal, finance, and internal approvers, tracking each item through completion.
  • Monitor lease and facilities obligations and vendor deliverables (e.g., insurance certificates, CAM reconciliations, recurring service tasks) and flag exceptions.
• Portfolio Tracking and Reporting Support
  • Maintain the master portfolio tracker, status logs, action items, and critical-date calendar as the working source of truth.
  • Compile routine status information and updates for the Senior Manager.
  • Gather data and documents to support site tours, surveys, tour books, and space-information requests.
  • Keep organized, audit-ready records of leases, amendments, approvals, and correspondence.

Skills

• Exceptional organization and attention to detail, with the ability to track multiple deadlines, documents, and follow-ups simultaneously.
• Comfortable working with numbers and spreadsheets to compile, organize, and cross-check information.
• Clear, professional written and verbal communication, with the ability to prepare well-organized packages, summaries, and follow-ups.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and the ability to quickly learn approval-routing and tracking tools.
• Reliability and follow-through; proactively chases items to completion without needing reminders.
• Strong accuracy and attention to detail in gathering and organizing information.
• Ability to manage many documents, deadlines, and follow-ups across sites while keeping records current.
• Clear and professional communication with internal partners, brokers, landlords, and vendors.
• Initiative within scope; anticipates the Senior Manager’s needs and prepares materials in advance.
• Discretion in handling lease, financial, and personnel information with confidentiality.

Requirements

• Typically 8+ years of experience in commercial real estate, lease administration, or property/facilities management with a Bachelor’s degree; or 5+ years of relevant experience with a Master’s degree.
• Usually 2+ years of experience leading, mentoring, and/or delegating the work of others.
• Solid working knowledge of commercial lease documents and terminology, including renewals, amendments, options, escalations, TI allowances, and CAM or operating expenses.
• US Citizenship is required.

Preferred Qualifications

• Experience supporting a multi-site real estate or facilities portfolio.
• Exposure to tenant-improvement or construction projects in a coordination or documentation capacity.
• Familiarity with a government-contracting or cleared environment.
• Real estate license or a lease-administration/real-estate certification.

Pay

$120,000 – $135,000 depending on experience.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.