Real Estate Administrator

About the role

The Commercial Real Estate Administrator supports the property management and engineering team by providing operational, administrative, financial, and tenant service support. This role serves as the primary administrative liaison between tenants, vendors, and the onsite engineering team.

Responsibilities

• Assist property management and engineering team in a multitude of administrative tasks.
• Lead onsite communication with tenants, vendors, and internal engineering staff members.
• Prepare vendor contracts and oversee RFP process.
• Maintain vendor and tenant certificates of insurance.
• Manage and coordinate team meetings, minutes, and reports.
• Oversee the tenant work order management system (Angus).
• Absorb and coordinate monthly billing reconciliations.
• Establish and maintain vendor and tenant files.
• Oversee office operations and maintenance.
• Absorb and track preventive maintenance programs and vendor compliance.
• Document property incidents and prepare reports for management and insurance purposes.
• Absorb and track accounts payable and accounts receivable processes, including invoice coding, rent-related documentation, and payment tracking.

Requirements

• Bachelor’s degree from a four-year University preferred or equivalent combination of education and experience.
• Commercial real estate experience of 2 - 5 years, preferably in property management operations.
• Strong written and verbal communication skills.
• Strong ability to organize materials and prioritize deadlines accordingly.
• Strong interpersonal skills to successfully communicate with management, vendors, and tenants.
• Proficient in Microsoft Outlook/Word/Excel.
• Basic financial understanding to assist with contract and budgets.
• Basic understanding of Yardi, Angus, P2P or similar property management software preferred.