Quality Assurance Records Admin

About the role

flyExclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Responsibilities

• Ensure all tracked inspections, maintenance activities, and parts are accurately updated in the records tracking system at all times.
• Ensure electronic copies of completed work are attached to the applicable computerized maintenance tracking work order.
• Ensure items identified in Chapters 4 and 5 for airframe, engine, APU, and other components are tracked in accordance with applicable maintenance manuals and planning documents.
• Maintain hard-copy records in the correct aircraft binder and verify that all required paperwork is accounted for.
• Enter corrective actions for open non-routine items in Veryon.
• Enter and maintain required documentation in Bluetail.
• Support accurate, complete, and audit-ready maintenance records in accordance with company procedures and applicable regulatory requirements.
• Aid in training incoming team members and recurrent training of current staff, as needed.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Proficiency in data entry and strong attention to detail.
• Demonstrated proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask, prioritize work, and manage time effectively.
• Ability to work accurately and efficiently under pressure.
• Ability and flexibility to work variable shifts, including evenings, nights, weekends, and holidays, as business needs require.

Key Skills

• Strong initiative and self-motivation.
• Attention to detail and focus on accuracy.
• Effective time management and prioritization.
• Adaptability and accountability.
• Critical thinking and problem-solving.
• Ability to learn quickly and connect complex information.
• Strong oral and written communication.
• Ability to work cross-functionally with department leaders.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Familiarity with Airtable and automation tools.

Benefits

We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Pay

Competitive pay within the aviation industry.

Schedule

Flexible scheduling.