QSHE Specialist

About the role

The QSHE Specialist will assist with the daily operations and strategic development of the QSHE Compliance and Document Management. This role assists in product setup, supplier documentation, TraceGains management, and regulatory surveillance activities, ensuring accuracy, compliance, and efficiency in supporting customer and supplier documentation needs.

Responsibilities

• Develop, implement, and maintain safety, health, and quality policies and procedures that align with Brenntag's core values and comply with applicable regulations and industry standards.
• Conduct regular audits and inspections to ensure adherence to Hazardous Communication standards, OSHA regulations, and other relevant safety and health guidelines.
• Engage with employees through managing by walking around (MBWA) reports to identify potential hazards, address concerns, and reinforce a culture of safety and care.
• Take ownership of facility safety and quality by actively monitoring and addressing issues in a timely manner, ensuring a safe and healthy work environment for all stakeholders.
• Assist in training employees on safety, quality, and health-related topics, emphasizing the importance of Brenntag's core values and fostering a culture of care and excellence.
• Assist in investigating incidents and near-misses, identify root causes, and recommend corrective actions in line with our commitment to safety and continuous improvement.
• Collaborate with management and cross-functional teams to drive clarity and trust while enhancing safety, quality, and health performance across the organization.
• Monitor and analyze key performance indicators (KPIs) related to safety, quality, and health, and report findings to the Director of Quality, Safety, Health, and Environment, ensuring transparency and accountability.
• Stay informed on industry trends, regulatory changes, and best practices in safety, quality, and health management to maintain excellence in our operations.
• Assist in product setup, supplier documentation management, TraceGains oversight, and document approvals.
• Ensure consistent application of documentation and regulatory standards across all product categories and systems.
• Assist with document-related issues and regulatory concerns.
• Develop and monitor metrics related to document turnaround time, accuracy, and compliance rates.

Regulatory Compliance and Documentation Management

• Oversee document acquisition, review, and approval for all supplier and Brenntag-generated documents.
• Manage TraceGains workflows for supplier document control, ensuring compliance for active materials.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions removed.

Regulatory Intelligence and Product Compliance

• Track and communicate relevant regulatory changes.
• Support compliance with FDA, EPA, DOT, and related regional frameworks.
• Collaborate with regional Regulatory Affairs and Quality Assurance teams to interpret and implement new regulatory requirements.
• Partner with Product Management and R&D to ensure specifications align with current regulatory expectations.

Cross-Functional and Customer Engagement

• Represent Regulatory Compliance in customer-facing meetings and provide regulatory documentation or statements as needed.
• Collaborate with Sales, Quality, and Commercial to ensure all documentation supports customer expectations and supplier standards.
• Partner with the appropriate departments to ensure supplier compliance and documentation accuracy.
• Facilitate communication and document flow between proactive (Regulatory Compliance) and reactive (Regulatory Services) teams to prevent redundancy and improve efficiency.

Systems and Process Optimization

• Maintain alignment between TraceGains, ERP, and SharePoint systems for document traceability and version control.
• Drive digital improvement initiatives, automation, and harmonization of documentation processes.
• Develop and deliver internal training on documentation workflows, TraceGains use, and regulatory standards.

Qualifications

• Bachelor's degree in science, engineering, or a related field.
• 2-4 years of experience in safety, quality, and/or health compliance roles.
• Comprehensive knowledge of Hazardous Communication standards, OSHA regulations, and other relevant safety and health guidelines.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills, with the ability to effectively train and influence others while fostering trust and clarity.
• Detail-oriented, with strong analytical and problem-solving abilities that contribute to our commitment to excellence.
• Demonstrated dedication to continuous improvement and a proactive approach to identifying and addressing safety, quality, and health risks.
• Experience with documentation management tools such as TraceGains, SharePoint or ERP systems.