QC Lab Administrator

Position Summary

The primary purpose of this position is to perform routine laboratory systems and routine laboratory upkeep with compliance with GMPs and corporate standards.

Compensation & Benefits

• Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k)
• Competitive base salary with performance-based bonus opportunity
• Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance
• Generous paid time off, paid holidays, and parental leave
• Fitness and tuition reimbursement programs

Essential Duties & Responsibilities

Sample Management & Contract Laboratory Coordination

• Receive, log, label, and store raw materials, finished products, stability samples, and special request samples in accordance with established protocols.
• Oversee all contract laboratory activities, including sample submission, communication with external representatives, and evaluation of testing capabilities.
• Track sample progress from submission through test completion using Excel-based tools, document Certificate of Analysis (COA) results, and maintain accurate records to support compliance and reporting.

Documentation & Compliance

• Revise Standard Operating Procedures (SOPs), specifications, and other GMP documentation as needed.
• Review laboratory logbooks for equipment usage and sample login to ensure accurate and compliant GMP documentation.
• Ensure all Safety Data Sheets (SDS) are current and accessible within the company's MSDS system in collaboration with corporate safety personnel.

Purchasing & Inventory Management

• Request quotes, negotiate discounts, and place orders for laboratory supplies, chemicals, reagents, standards, and equipment while adhering to budgetary constraints.
• Create purchase requisitions and complete expense reports related to laboratory and contract testing costs.
• Maintain accurate inventory records and ensure adequate stock levels of chemicals, reagents, standards, and consumables to support uninterrupted laboratory operations.

Hazardous Waste & Safety Oversight

• Manage the hazardous waste satellite accumulation area, ensuring proper labeling, storage, and disposal of expired or depleted chemicals and reagents.
• Coordinate with warehouse personnel for timely replacement and disposal of hazardous waste containers.
• Verify and dispose of expired solvents, mobile phases, and test solutions in accordance with regulatory requirements.
• Perform daily safety checks to identify and mitigate potential hazards such as spills, obstructions, or fire risks.

Laboratory Maintenance & Support

• Clean and organize laboratory storage areas monthly to support efficient workflows.
• Maintain cleanliness and readiness of laboratory equipment, including pipette wash stations and desiccant replacements.
• Ensure proper use and storage of personal protective equipment (PPE) and maintain a clean and safe laboratory environment.
• Serve as the Chemical Hygiene Officer for the QC lab, including conducting annual chemical inventory updates.

Culture & Values

• Demonstrate and promote the company's core values of Integrity, Innovation, Partnership, and Pride in all daily activities.
• Perform additional duties as assigned to support departmental and organizational goals.

Safety Responsibilities

• Follow all company safety policies and procedures.
• Participate in required safety training.
• Report unsafe conditions, near misses, and incidents promptly.

Required Qualifications

• Education: Bachelor of Science desired or experience in administrative duties in lieu of education
• Experience / Specialized knowledge or training: GMP Requirements for Pharmaceutical Laboratories, Notebook documentation standards, calculations, and reporting standards.
• Skills & Abilities: Knowledge of OSHA requirements, hazard communication, and safe handling practices are required to support a compliant and safe work environment. Microsoft Excel and Word experience required. Be able to lift 20 pounds.

Work Environment & Culture

PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business.