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Jobs · Administrative · New York

QC Lab Administrative Assistant

Actalent · Middletown, NY · 6 days ago
On-siteAdministrative$20–$22/hrContract

This role supports Quality Control and Quality Assurance functions by maintaining and improving food safety and quality programs, including SQF, HACCP, ISO, and EFfCI certifications. The QC Administrative Assistant works closely with the Quality Systems and Quality Control teams to manage documentation, support laboratory and clerical activities, and ensure ongoing compliance with internal procedures and external standards.

Responsibilities

  • Support the implementation, maintenance, and documentation of GFSI, SQF, HACCP, ISO, and EFfCI program certifications.
  • Work directly with the Quality Systems team to maintain, edit, review, revise, and update SQF, HACCP, ISO, and EFfCI documentation.
  • Collaborate with the Quality Control team to support laboratory and clerical functions as needed.
  • Review and update documented Food Safety and Food Quality Programs to ensure compliance with GFSI, SQF, HACCP, ISO, and EFfCI standards.
  • Maintain self-assessments and self-audits of the quality systems to support continuous improvement and compliance.
  • Perform clerical functions related to Quality Control and Quality Systems documentation, including organizing, filing, and tracking records.
  • Review quality documentation for accuracy and completeness prior to approval.
  • Distribute quality documentation via email to internal stakeholders and external customers as required.
  • Perform typing, scanning, copying, and emailing tasks to support quality documentation workflows.
  • Provide quality support functions across all levels of the organization, assisting various departments with quality-related needs.
  • Update, change, and revise material status in the ERP system to reflect current quality and release status.
  • Communicate effectively with all levels of the organization to support quality initiatives and resolve documentation issues.
  • Maintain compliance with all company policies and procedures in daily activities.
  • Participate in annual refresher training and other required training to maintain current knowledge of quality and food safety standards.
  • Perform related duties as assigned by management that support overall quality and compliance objectives.

Skills

  • Excellent computer proficiency, including MS Office (Word, Excel, Outlook).
  • Ability to work under pressure and meet deadlines while managing multiple tasks.
  • Ability to work independently and complete assignments within established procedures.
  • Administrative experience supporting quality control, document review, and laboratory-related activities.

Qualifications

  • Associate or bachelor's degree preferred.

Pay

The pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a fully onsite, contract position based in Middletown, NY.

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