QA ADMINISTRATIVE ASSISTANT II

Daily Responsibilities

• Livestock Reconciliation — Reconcile FSIS Slaughter Report from accounting/livestock; verify accuracy before submitting to USDA.
• Retailer Paperwork Retrieval — Retrieve Hold Tags, Kill Reports, and other required documents from Accounting.
• Mailroom Paperwork Collection — Collect daily paperwork for the TS Department from the mailroom.
• Production Records Sorting & Filing — Sort Kill, Cut, Shipping, HACCP, and government-required paperwork; input into database and file accordingly.
• Overnight FSCAR Review — Check for FSCARs turned in overnight; input into database and file.
• ABF Program Updates — Update daily operations papers for Antibiotic Free, Open Pen Gestation, and Ractopamine programs; file accordingly.
• Record Review with USDA Inspector — Conduct daily record review with government inspector; file reviewed documents.
• Operations Sheet Verification — Verify daily operations sheets for: Missing skinner blades (missing pieces, product affected, product on hold), Skinner glove checks (missing pieces, product affected, product on hold), Product changeovers (times, product), Dating verification (accuracy, issues); file all verified documents accordingly.
• Product Return Verification — Verify product return paperwork and file.
• Food Safety Audit Monitoring — Monitor and verify food safety audits/performance; file records.
• HACCP Paper Verification — Monitor, verify, and file all HACCP records daily.
• Government Loin Roast Program Records — Monitor/verify paperwork for the government Loin Roast Program and supporting audit documents; file accordingly.
• NSIS Paperwork Review — Perform daily HACCP record reviews and pre-shipment review electronically; print as needed.
• HACCP Kill Review — Review HACCP Kill records daily; complete pre-shipment review.
• HACCP Cut Review — Review HACCP Cut records daily; complete pre-shipment review.
• RTC Kill Audits — Review RTC audit documentation daily; complete HACCP record checks and pre-shipment review.
• Rendering Packet Verification — Monitor, verify, and sign off on rendering packets daily; contact departments for discrepancies and file.
• NR Entry & Routing — Enter NR information into FSCAR up to Preventative Measure; route FSCAR to appropriate staff.
• Packers & Stockyards Gam Weight Review — Review documents for errors; verify math calculations.
• Packers & Stockyards Static vs Pay Weight — Review documents for errors; verify weight calculations.
• Daily SSOP Audit Sign-Off — Monitor, verify, and sign off daily SSOP audits; contact departments for discrepancies; file accordingly.
• Daily Pre-Operational Records — Monitor, verify, sign off, and input daily pre-operational records; file accordingly.
• Daily Missing Paperwork Notifications — Send daily emails to departments missing required paperwork.
• Daily HIMP Input — Input daily HIMP records for Upper Control Limit tracking under USDA program.

Weekly Responsibilities

• FSCAR Monitoring — Track open FSCARs; ensure none remain open beyond 3 weeks unless justified. Groom high-risk FSCARs for grammar, clarity, and strong CA/PM statements.
• TS Weekly Reports — Calculate and print TS weekly reports for Food Safety meetings for the Plant Regulatory Superintendent.
• FS & USDA Meeting Documentation — Update notes after each meeting; maintain sign-in sheets and supporting documents.
• Quality Audits – Cut — Review weekly Cut audits for completeness and accuracy.

Monthly Responsibilities

• Document Control Management — Maintain master document control; track updates, maintain version control, and challenge documentation prior to audits.

As-Necessary Responsibilities

• Audit Preparation & Support — Prepare documents for BRC, SVP Programs, Rendering audits, and other external audits; groom paperwork for accuracy and compliance.
• Safety Chain Audit Monitoring — Monitor audits in Safety Chain; print and review records for government review.
• Safety Chain Record Maintenance — Maintain records in Safety Chain; create and update documents as needed.
• Pre-Price Listing Updates — Update pre-price listings in Safety Chain and attachments as needed.
• Excel Spreadsheet Creation — Create spreadsheets for departments as needed.
• Non-Compliance Record Monitoring — Monitor, verify, and input NR records and correlating FSCARs; file accordingly.
• Record Archiving — Archive all records every 90 days; maintain minimum 90 days in office.
• Run Auditor Reports — Run reports needed for government or external auditors; update paperwork accordingly.
• Address Daily Issues — manage various issues that arise throughout daily TS processes.