Purchasing Specialist - Finance

Overview Of Primary Responsibilities

Responsible for the agency purchasing credit card, placing and paying for approved purchase orders in a timely manner along with reconciling the monthly statement in accordance with the agency protocols in regards to purchasing and approvals.

Primary Functions

• Research available products and services to obtain the best combination of quality, price, and delivery.
• Timely completion/submission of transactions & reviewing for accuracy.
• Works independently, shares knowledge with others to assist them with transactions.
• Posts transactions on a regular basis and performs reconciliations to ensure accuracy.
• Reviews accounts to follow up on outstanding issues or coding irregularities on a regular basis.
• Tracks and reports transactions in order to create concise managerial reports and performs account reconciliations independently in area of responsibility and assists others as needed.
• Understands “debit” and “credit” concepts to enable completion of monthly & yearly reconciliations and analysis for submission to auditors and uses knowledge to assist and train others.
• Has computer skills which include knowledge of word processor, spreadsheet, and database software and file maintenance.
• Creates and designs useful spreadsheets & databases independently or with minimal assistance.
• Organized, precise, able to display clear understanding of job responsibilities and perform various tasks and special projects assigned.
• Relies on experience and judgment to plan and accomplish agency’s goals and objectives.
• Leads and works effectively in a team environment as well as independently.
• Willing to assist and train others to perform a variety of job functions.
• Communicates effectively, openly and honestly, with staff and leaders on a consistent basis.
• Identifies and communicates any noted variances or changes in transaction trends and or nature to assist with expense or revenue monitoring.
• Maintains all documentation and keeps all filing up to date.
• Understands and can effectively back-up other position (s) within the Finance unit.

Qualifications And Attributes

• Minimum 3 years’ purchasing experience preferred
• Excellent problem solving skills
• Excellent computer skills (Proficient in Excel)
• Excellent organization skills
• Excellent communication skills
• Can work both independently and in a team environment

Qualifications

• High School Diploma/GED

Physical Characteristics

• Must be capable to sit or stand in front of a computer for long-periods of time
• Able to work in open space floor plan
• Work alongside co-workers within 3 feet
• Occasional lifting of > _25+ pounds

Benefits

Competitive benefits package

Pay

$23.00 per hour

Schedule

Monday-Friday On-Site, 8:00AM-4:30PM (40hrs)