PURCHASING SPECIALIST

Responsibilities

• Manage the procurement process for medical supplies, equipment, and services, including creating purchase orders, reviewing requisitions, and maintaining purchasing records.
• Ensure timely delivery of goods and services including following up with vendors.
• Develop and maintain relationships with suppliers to ensure high-quality products and services.
• Monitor supplier performance and resolve any issues related to delivery, quality, or invoicing.
• Collaborate with inventory control staff to ensure optimal stock levels of critical supplies and materials.
• Monitor usage trends and adjust purchasing strategies to prevent shortages or excess inventory.
• Aid in the development and maintenance of inventory management systems and procedures.
• Handles return items in a timely and efficient manner.
• Ensure compliance with hospital policies, procedures, and applicable regulations, including Joint Commission standards, OSHA, and other relevant entities.
• Maintain accurate and up-to-date purchasing records, including purchase orders and invoices.
• Understands and works efficiently within Global Exchange Network (invoices) and Group Purchasing Order (GPO) websites.
• Identify cost-saving opportunities through vendor negotiations, bulk purchasing, and alternative sourcing.
• Ensure timely payment of invoices.
• Collaborate with department managers and staff to understand their supply needs and provide purchasing support.
• Communicate effectively with internal stakeholders, suppliers, and other external partners to ensure alignment on purchasing strategies.
• Demonstrates flexibility with assignments within professional scope/duties/licensure.

Requirements

• Minimum of 1-2 years of experience in purchasing, preferably in a healthcare or hospital setting.
• Strong understanding of supply chain processes, procurement practices, and inventory management.
• Proficiency in procurement software and Microsoft Office Suite (Word, Excel, PowerPoint).

Education

• High school diploma or equivalent.
• PREFERRED: Bachelors degree.