Purchasing Specialist

About the role

The Purchasing Specialist is responsible for managing procurement activities for security systems, equipment, and operational needs while supporting financial and administrative processes.

Responsibilities

• Develop and execute purchasing strategies aligned with company goals
• Conduct market research to identify qualified vendors and suppliers
• Solicit and evaluate competitive quotes for goods and services
• Negotiate pricing, terms, and contracts with suppliers
• Issue and manage purchase orders for equipment, materials, and services
• Monitor supplier performance, quality, and delivery timelines
• Track orders and provide status updates and ETAs to internal stakeholders
• Cook up procurement for security systems (CCTV, access control, etc.)
• Order office supplies and miscellaneous operational materials
• Build and maintain strong relationships with vendors and internal teams
• Collaborate with IT, engineering, operations, and finance to align purchasing with project requirements and budgets
• Resolve vendor discrepancies, disputes, and performance issues
• Act as company representative in supplier negotiations
• Assess current and future material needs and availability
• Coincide with procurement for surplus materials
• Maintain purchasing and inventory recordkeeping systems
• Perform data entry, filing, and general administrative tasks
• Support financial operations with accurate documentation and reporting
• Traverse routine discrepancies in procurement data
• Aid with audits, reporting, and special projects
• Develop, implement, and follow purchasing policies and procedures
• Maintain accurate procurement records and documentation
• Participate in project kickoff meetings and planning sessions
• Adhere to company safety, confidentiality, and compliance standards

Requirements

• Prolonged periods of sitting and computer use
• Occasional lifting (up to 15–20 pounds)
• Ability to access facility areas as needed
• Occasional travel may be required

Qualifications

• High School Diploma required
• Associate or Bachelor’s degree in Business, or related field preferred
• Equivalent experience considered in lieu of formal education

Skills & Experience

• Minimum 3+ years of procurement, purchasing-related experience
• Experience in purchasing, buyer roles, or supply chain management preferred
• Experience with ERP systems (e.g., Microsoft Dynamics, NetSuite, SAP, Sedona) preferred
• Familiarity with security systems (CCTV, access control) a plus
• Strong proficiency in Microsoft Excel, Word, and Outlook
• Excellent verbal and written communication skills with strong negotiation abilities
• Strong organizational, time management, and problem-solving skills

Benefits

• Competitive compensation
• Paid time off and holidays
• Health and life insurance
• 401(k) with employer match

Additional Requirements

• Ability to pass background, drug, and driving record screenings
• Maintain professionalism and confidentiality at all times
• Perform additional duties as assigned