Purchasing Specialist

Responsibilities

• Identify and procure materials, equipment, and services that align with operational requirements, budget expectations, and delivery timelines.
• Request and assess supplier quotations, support price and term discussions when needed, and build productive working relationships with vendors.
• Create, release, and monitor purchase orders to ensure items are delivered correctly and on schedule.
• Communicate with suppliers to confirm lead times, resolve order discrepancies, and address delivery-related concerns.
• Review vendor performance and share recommendations that improve reliability, quality, and overall purchasing results.
• Partner with internal departments to understand demand, anticipate supply needs, and support effective planning decisions.
• Help maintain balanced inventory levels by assisting with reconciliation efforts and identifying risks related to shortages or excess stock.
• Keep procurement records, vendor information, and supporting documentation accurate, current, and organized for reporting and compliance purposes.
• Prepare purchasing reports and track key activity metrics to support visibility into spending, order status, and procurement effectiveness.
• Contribute to process improvement efforts and assist with additional purchasing-related projects as business needs require.

Requirements

• Bachelor’s degree in Business, Supply Chain, or a related field is preferred.
• 1–3 years of experience in purchasing, procurement, or supply chain support.
• Demonstrated ability to manage purchasing activities, material sourcing, and vendor coordination effectively.
• Working knowledge of inventory analysis, order tracking, and procurement documentation practices.
• Proficiency in Microsoft Office applications, with strong capability in Excel.
• Experience using purchasing or ERP systems is preferred.
• Strong communication, negotiation, organization, and problem-solving skills.
• Ability to handle multiple priorities successfully in a fast-paced work environment.