Purchasing Operations Specialist (Contract Talent)

Robert Half is seeking a contract Purchasing Operations Specialist to support the operations of the Procurement team. This role handles daily transactions related to processing orders for Corporate and branch offices.

Responsibilities

• Order Review, Analysis and Processing
  • Review and analyze purchase requests before PO creation for proper account coding, shipping, item standards, approvals, and related transaction details using pre-defined company guidelines.
  • Communicate with requestors to validate information as needed.
  • Review quotes and make corrections or additions to orders to ensure they meet requestor requirements and are ready for PO creation.
  • Process orders and transactions not requiring sourcing/bid activities, including recurring parking, postage, and related Blanket Purchase Order requests.
  • Assist AP Specialists with downstream system errors and coding questions, analyzing scenarios to determine resolution.
• Transaction Reconciliation & Accrual
  • Analyze complex invoices not matched in procurement/AP systems to identify issues and determine resolution to facilitate invoice processing.
  • Work with suppliers to obtain credits, reconcile account statements, or provide guidance on proper invoicing procedures.
  • Review and analyze special handling non-PO and summary invoices to ensure accuracy and format for AP processing; may manually enter hard-copy invoices.
  • Review monthly reports to research and resolve orders with no delivery/receipt/invoice activity; communicate with suppliers to confirm order status.
  • Reconcile Purchase Card (Pcard) transaction paperwork for all department cardholders, ensuring accurate coding and timely statement submission.
  • Monitor cardholder activities to ensure proper approval and timely submission of statements.
• Customer Service & Issue Resolution
  • Monitor team inbox and respond to inquiries as the initial point of contact for system use, order status, or delivery issues.
  • Assist customers with login or order issues for national accounts.
  • Communicate with suppliers to resolve delivery or order issues and with customers to assist or train on system use.
• System Maintenance
  • Input address updates into the procurement system and notify suppliers.
  • Review and analyze monthly reports to reconcile orders with receipts and invoices.
  • Conduct research and determine appropriate actions to close out aged or unused orders.
• Reporting
  • Run weekly reporting and maintain reporting files/folders.
  • Compile and analyze documentation for testing activities and respond to auditor questions.
  • Run monthly reports/queries for the receipt accrual process, review and analyze data to confirm or calculate necessary accruals.
  • Communicate with the purchasing team, requestors, and accounting teams to validate accruals.
  • Prepare accrual spreadsheets with PO and accounting information for journal entry preparation.

Requirements

• High school diploma or equivalent required; degree in Business or related field preferred.
• 3+ years of experience in an accounting/finance or purchasing position.
• Experience with Microsoft Office applications (Word, Excel, Outlook).
• Strong understanding of business and general accounting principles.
• Thorough understanding of company controls and accounting rules.
• Effective written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving and time management skills.

Pay

The typical hourly pay rate for this position is $21.63 - $31.25, negotiable depending on experience and location.

Benefits

• Medical, vision, and dental insurance.
• Life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.