Purchasing & Inventory Coordination Lead

Key Responsibilities

• Purchasing & Procurement
  • Execute purchasing activities, including purchase order creation, order tracking, and delivery coordination.
  • Monitor material demand and ensure timely procurement to support operational needs.
  • Cook with internal stakeholders to understand requirements and prioritize purchasing activities.
  • Maintain accurate purchasing records and ensure alignment between orders, receipts, and internal documentation.
• Vendor Management
  • Support onboarding and coordination of vendors in alignment with company procedures.
  • Maintain vendor records, pricing information, and contact details.
  • Communicate with suppliers to resolve order issues, delays, or discrepancies.
  • Track vendor performance related to delivery timelines and responsiveness.
• Parts & BOM Data Coordination
  • Support creation and maintenance of part-related data, ensuring accuracy and consistency.
  • Aid in maintaining Bills of Materials (BOMs) to align with operational and production needs.
  • Ensure information is up to date and aligned with internal process requirements and documentation.
  • Partner with internal teams to reflect updates or changes in materials or processes.
• Inventory & Purchasing Process Support
  • Ensure alignment between purchasing activities and operational needs.
  • Cook with shipping, receiving, and production teams to support smooth material flow.
  • Aid in resolving discrepancies between ordered, received, and consumed materials.
  • Support traceability and documentation requirements through accurate recordkeeping.
• Documentation & Process Control
  • Support development and maintenance of SOPs, work instructions, and documentation related to purchasing and material coordination.
  • Ensure documentation aligns with cGMP and ISO 13485 requirements where applicable.
  • Maintain accurate records to support audit readiness and compliance requirements.
• Process Improvement & Support
  • Identify opportunities to improve purchasing workflows and coordination processes.
  • Support implementation of process improvements to increase efficiency and accuracy.
  • Partner with Operations, Quality, and other teams to ensure alignment with business needs.

Qualifications

• 3–6+ years of experience in purchasing, procurement, or operations coordination.
• Experience managing purchase orders, vendor communication, and procurement processes.
• Strong attention to detail and ability to manage data accuracy.
• Strong organizational, problem-solving, and communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Preferred: Experience in a regulated environment (medical device, pharmaceutical, or similar), familiarity with ERP, inventory, or purchasing systems, experience supporting audits or compliance-driven environments, exposure to startup or buildout environments, Lean or process improvement experience.