Purchasing Coordinator

About the role

The Purchasing Coordinator is responsible for distribution and processing of incoming workflow to the Purchasing Department, and a number of administrative tasks that help contribute to an effective workflow within the Purchasing Department, and other procurement related activities as assigned.

Principal Responsibilities

• Perform administrative procure to pay workflow tasks including Purchase Order adjustments, fiscal year-end reconciliation, Vendor record maintenance (i.e., Vendor number creation and information updates), resolving invoicing discrepancies with the vendor and Accounts Payable team
• Process incoming purchase requisitions for various administrative departments
• Prepare and administer solicitation documents as needed
• Review and route contract requests as required
• Manage various self-serve programs such as printers & copiers, water coolers, and uniforms
• Interface with WCS stakeholders on their procure to pay needs, provide system and process training as necessary

Qualification Requirements

• Bachelors Degree, preferably in Business Administration, Finance or another similar area required.
• 1-2 years in a finance related role required.
• Working knowledge of standard business administration principles
• Experience working in a fast-paced environment
• A working knowledge of business and communications software (Excel, Outlook, Word).
• Ability to communicate well both verbally and in writing within a diverse and global work culture and environment.

Physical Demands

• The physical demands include but are not limited to the use of a Keyboard, 10-key, Mouse, and Telephone Use, Handwriting, Sitting, Standing, Crouching, Kneeling, Bending, Walking, Stair Climbing, minimal Driving, and Lifting up to 50lbs.

Workplace Conditions and Environment

• The workplace conditions and environment of the role include working indoors, closely with others, and/or alone, exposure to excess noise, and travel to other WCS sites, conferences and global sites.