Purchasing Coordinator

About the role

The incumbent independently evaluates and processes requisitions for the departments of Microbiology & Molecular Genetics and Anatomy & Neurobiology. Purchase transactions range across a wide variety of research and office materials, laboratory supplies, services, and equipment that is often of a technical and specialized nature. Responsibilities include identifying potential vendors, obtaining quotations, evaluating proposals, coordinating with Purchasing and Risk Services for orders in excess of $5000, and resolving order, delivery, returned goods, and billing issues.

Responsibilities

• Evaluate and process requisitions for research and office materials, laboratory supplies, services, and equipment
• Identify potential vendors and obtain quotations
• Evaluate proposals and coordinate with Purchasing and Risk Services for orders in excess of $5000
• Resolve order, delivery, returned goods, and billing issues
• Review, edit, and approve purchase requisitions initiated by faculty and staff
• Maintain accurate and complete supporting documentation per campus guidelines
• Serve as a liaison for purchasing and accounts payable issues
• Process a very high volume of daily requests while maintaining official department and university accounting and purchasing records

Requirements

• Ability to follow oral and written instructions
• Effective communication skills, verbal and written
• Attention to detail
• Excellent organization and planning skills
• Ability to prioritize workload and complete work assignments in an environment of constantly changing priorities and frequent interruptions
• Ability to work effectively in a team setting and maintain effective working relationships with faculty, staff, and peers

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• 2 years of related work experience

Skills

• Knowledge of University policy and procedures
• Experience with the University KFS and UCI Buy+ systems
• Experience with KFS data entry

Benefits

Details of benefits can be found here.

Pay

Expected hiring range $26.53-$31.13.

Schedule

Hybrid works schedule with days in basic science campus building and at home.