Purchasing Coordinator

About the role

Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we're a Fortune 500 company operating in over 60 markets. We're the country's premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers. Toll Brothers is a place where diverse perspectives and experiences are welcomed and where employees of all backgrounds are treated with fairness, dignity and respect. We believe every employee should feel safe to be their true and authentic self at work. Our employees are our family, and we strive to uphold the values that our founders instilled in us, creating an exceptional place to work that is inclusive to all. The Purchasing Coordinator supports the Purchasing Manager with the bidding and contracting process by preparing and managing contract-relevant documents, and provides routine administrative support to the Purchasing function including aiding in obtaining pricing from trade partners for new plans, options, etc. This position is based in the division office in St Johns, Florida.

Responsibilities

• Prepare contracting documentation and provide administrative support: includes master construction agreements, scopes of work, bid contract confirmation documents
• Validate pricing and prepare bid spreads for comparison
• Confirm accuracy and completeness of contracting package and process through DocuSign for signature by trade partner and Toll
• Process, upload, and index complete signed contracting documents to Feith
• Aid in obtaining pricing from trade partners for new plans, options, etc.
• Provide administrative support to the Purchasing function in the division
• Review EPO requests and create EPOs as needed
• Monitor EPO requests from trade partners and Operations
• Research and confirm the request is valid, ensuring there isn't duplicity; provide necessary updates and back-up details
• Notify Purchasing Manager if pricing or budget is missing and needs to be contracted
• Research and provide information on trade partner payment inquiries; interface with Accounting as needed
• Ensure all vendor insurance information is updated and accurate; follow up with trade partners timely to troubleshoot any issues

Qualifications

• 1-3 years of experience processing subcontractor agreements for residential construction companies or contractors
• Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (E1)
• Sales/Pricing Analysis

Skills

• Organizes and articulates ideas clearly and concisely
• Creative problem-solver
• Strong interpersonal skills
• Capable of forward thinking to the benefit of the organization
• Ability to analyze information; identifying discrepancies and inconsistencies
• Able to utilize department specific technologies to solve business challenges
• Demonstrated ability to monitor progress and make changes as required
• Able to plan and prioritize while focusing on detail orientation and effective time management
• Collaborative and able to work with trade partners and employees across multiple departments

Benefits

• Comprehensive medical/dental
• 401(k) with company match
• Discounted stock purchase
• Discounts on mortgages, homes, appliances, and more