Purchasing Coordinator

Job Responsibilities

• Create and process purchase orders for raw materials, MRO supplies, and services
• Review MRP/forecast reports to identify upcoming material needs and communicate potential shortages
• Maintain accurate item data, pricing, vendor records, and reorder points in Microsoft Business Central
• Update and monitor spreadsheets tracking open orders, inventory, deliveries, and costs
• Communicate with suppliers regarding order updates, confirmations, and documentation
• Collect vendor quotes and perform basic price and delivery comparisons using Excel
• Absorb and organize supplier onboarding documentation
• Match invoices, packing slips, and purchase orders; identify discrepancies and assist with resolution
• Track invoice issues, missing documents, or outstanding approvals
• Maintain organized purchasing files and documentation for audits or internal reviews
• Cook with operations and receiving teams to verify deliveries and update system records
• Report basic quality or quantity issues to the purchasing team
• Provide purchasing documentation as needed for Safety, Quality, or Operations
• Perform data entry, filing, scanning, and document management
• Prepare Excel-based reports such as open PO lists, vendor logs, delivery schedules, or cost comparisons
• Provide administrative support to purchasing, operations, and site leadership

Qualifications

• Strong Excel skills (basic formulas, sorting/filtering; pivot tables preferred)
• Ability to organize, clean, and maintain datasets
• Analytical skills to review inventory levels, compare supplier quotes, and identify data inconsistencies
• Excellent attention to detail and accuracy in data entry
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to follow direction and carry out specific instructions
• Fresh in verbal and written English
• Ability to learn ERP/MRP systems, especially Microsoft Business Central
• Positive, proactive attitude with a willingness to learn and take initiative
• Ability to work effectively with suppliers, operations, and internal teams
• Professional, dependable, and able to maintain confidentiality
• Ability to sit or stand for extended periods while performing computer-based work
• Ability to lift up to 20 pounds for handling office files or materials

Benefits

• Health Insurance (includes teledoc, virtual health, FSA, HCSA & other benefits)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Spending Account
• Employee Support and Mental Wellness
• Short term disability
• 401k Match
• Paid vacation
• Floating days
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Tuition Reimbursement
• Service Awards
• Employee Perks & Discounts