Purchasing Coordinator

Your Responsibilities on the Team

• Track subcontractor/supplier insurance using the IDS database.
• Distribute new vendor/subcontractor packages.
• Perform filing, copying, and other administrative tasks within the department.
• Auxiliary with Purchasing for bidding on new projects.
• Interface with the Accounting Department to ensure timely payment for subcontractors.
• Input, print, and fax information to trades using JD Edwards.
• File and mail Notices of Completion.
• Order appliances for each community.
• Prepare and distribute bidding packages and set up new vendors for new communities.
• Prepare weekly production reports, community books and product cut-sheets.
• Auxiliary in field operations administration.
• Prepare correspondence for other departments, government entities, homeowners, etc.
• Prepare and distribute Sequence sheets to trades and field personnel.
• Order homesite-specific plot plans.
• Cookordinate plan-ordering activities, including online setup and distribution.
• Process and follow up on utility deposit refund requests.
• Audit and track contractor license information for all trade partners.
• Maintain lumber tracking spreadsheet using Random Lengths weekly reports.
• Update and maintain Master Trade Partner/Bid lists.
• Provide backup support for Contracts Administrator and receptionist duties.

Your Toolbox

• A High School Diploma or equivalent required; college education preferred.
• At least 2 years of office or administrative experience.
• Proficient with computers and experienced with JD Edwards, AutoCAD, Buzzsaw, BuildPro/SupplyPro, and Excel.
• Capable of handling multiple detail-oriented tasks with concurrent deadlines.
• Strong writing skills and exceptional organizational abilities.
• Demonstrates a strong work ethic, integrity, and loyalty.
• Effective team player with the ability to perform well under pressure.