Purchasing Coordinator

About the Role

The Purchasing Coordinator provides administrative support to the Manager and/or Purchasing Department. This role requires the ability to manage multiple tasks within deadlines, demonstrate good judgment, and maintain a professional, supportive attitude.

Responsibilities

• Track subcontractor/supplier insurance using the IDS database.
• Distribute new vendor/subcontractor packages.
• Perform filing, copying, and other administrative tasks within the department.
• Assist Purchasing with bidding for new projects.
• Interface with the Accounting Department to ensure timely payment for subcontractors.
• Input, print, and fax information to trades using JD Edwards.
• File and mail Notices of Completion.
• Order appliances for each community.
• Prepare and distribute bidding packages and set up new vendors for new communities.
• Prepare weekly production reports, community books and product cut-sheets.
• Assist in field operations administration.
• Prepare correspondence for other departments, government entities, homeowners, etc.
• Prepare and distribute Sequence sheets to trades and field personnel.
• Order homesite-specific plot plans.
• Coordinate plan-ordering activities, including online setup and distribution.
• Process and follow up on utility deposit refund requests.
• Audit and track contractor license information for all trade partners.
• Maintain lumber tracking spreadsheet using Random Lengths weekly reports.
• Update and maintain Master Trade Partner/Bid lists.
• Provide backup support for Contracts Administrator and receptionist duties.

Requirements

• High School Diploma or equivalent required; college education preferred.
• At least 2 years of office or administrative experience.
• Proficient with computers and experienced with JD Edwards, AutoCAD, Buzzsaw, BuildPro/SupplyPro, and Excel.
• Capable of handling multiple detail-oriented tasks with concurrent deadlines.
• Strong writing skills and exceptional organizational abilities.
• Demonstrates a strong work ethic, integrity, and loyalty.
• Effective team player with the ability to perform well under pressure.

Physical & Office/Site Presence Requirements

• Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job.
• Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer.
• Ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
• May require occasional operation of construction equipment.
• Finger dexterity may be required to operate a computer keyboard and calculator.

Benefits

• Medical, Dental, and Vision coverage
• 401(k) Retirement Plan with $1 for $1 Company Match up to 5%
• Paid Parental Leave
• Associate Assistance Plan
• Education Assistance Program
• Adoption Assistance up to $30,000
• Up to three weeks of vacation annually, plus Holiday, Sick Leave, and Personal Day policies
• New Hire Referral Bonus Program
• Home Purchase Discounts
• Everyone’s Included Day