Purchasing Coordinator

About the role

The Purchasing Coordinator supports business operations across multiple locations by managing the procurement of indirect materials, consumables, and operational supplies.

Responsibilities

• Procure indirect materials, consumables, office supplies, maintenance spare parts, services, and other operational requirements for multiple locations.
• Create, issue, and manage purchase orders within the ERP system accurately and timely.
• Monitor open purchase orders and expedite deliveries as necessary.
• Obtain quotations and compare pricing from suppliers.
• Ensure purchasing activities comply with company policies and procedures.
• Maintain accurate purchasing records and documentation.
• Support receiving activities and coordinate distribution of incoming materials when required.
• Maintain purchasing files, records, and supporting documentation.
• Aid with invoice discrepancies and vendor inquiries.
• Support mail distribution, scanning, filing, and other administrative tasks as needed.
• Participate in departmental and cross-functional meetings.
• Respond to customer inquiries and complaints.
• Escalate and route to appropriate individuals to resolve.
• Serve as the primary point of contact for assigned suppliers.
• Follow up on order confirmations, delivery schedules, and shipment status.
• Resolve supplier issues related to pricing, quality, shortages, and delivery performance.
• Aid in evaluating supplier performance and identifying opportunities for improvement.

Requirements

• Highest level of education and/or work experience in purchasing, procurement, customer service, or administrative roles.
• Experience in a manufacturing or industrial environment preferred.
• Experience using ERP systems such as Infor M3, SAP, Oracle, or similar systems preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to build productive relationships with suppliers and internal customers.
• Problem-solving and decision-making skills.

Qualifications

• Highly organized and detail-oriented.
• Capable of working effectively with suppliers and internal stakeholders.
• Ensures materials are available when needed and purchased at competitive prices.