Purchasing Coordinator

About the role

The Purchasing Coordinator provides essential operational support to the Purchasing department, ensuring the accurate and timely management of open purchase orders, vendor acknowledgments, and supplier communications. This role works closely with Buyers and Purchasing Specialists to maintain purchase order visibility, support order entry functions, and coordinate cross-departmental communication related to order status and delivery.

Responsibilities

• Conducts daily review and management of open purchase order reports to ensure visibility and timely resolution
• Follows up with suppliers on open orders and communicates delivery expectations accurately and promptly
• Updates the business system with the latest supplier correspondence and purchase order status information
• Reviews and processes data from vendor acknowledgments; identifies and coordinates with Buyers and Purchasing Specialists when acknowledgments reveal discrepancies
• Participates in open purchase order resolution in collaboration with the Purchasing team
• Provides order entry support and coverage for Purchasing Specialists as needed
• Performs tasks delegated by Buyers or management in support of departmental purchasing functions
• Provides project and system maintenance support to the Pricing department as requested
• Maintains and communicates purchase order delivery measurables to Purchasing staff and management on a regular basis
• Maintains positive working relationships with inside and outside sales teams; communicates order details and status updates as they relate to their orders
• Captures and coordinates purchasing functions to ensure alignment across the team
• Develops and maintains positive vendor relationships to support effective purchasing operations
• Maintains a working knowledge of all purchasing functions to provide informed support across the department

Supplemental Job Functions

• Performs other duties as assigned or requested

Qualifications

• A High School Diploma or GED (required)
• Previous experience working on a computer (required)

Benefits

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Pay

Compensation is commensurate with experience.

Schedule

Hours are flexible and may vary based on department needs.