Purchasing Clerk

About the role

This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy through accurate and timely data entry within the ADACO and Yellowdog purchasing systems.

Responsibilities

• System & Data Entry
  • Enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficiently
  • Update item counts, product descriptions, pricing, and units of measure within the system
  • Assist with inventory adjustments, transfers, and counts as needed
  • Ensure all entries comply with company purchasing policies and procedures
• Purchasing Support
  • Verify orders against invoices, packing slips, and receiving documentation
  • Flag discrepancies such as pricing variances, missing items, or incorrect quantities
  • Maintain vendor records, including contact details and product catalogs
  • Support purchasing staff with routine administrative tasks
• Accuracy & Compliance
  • Review data for errors, duplicates, or missing information
  • Maintain organized electronic and paper records for audits and reporting
  • Follow internal controls related to purchasing and inventory management
• Communication & Collaboration
  • Work closely with Purchasing, Accounting, and Operations teams
  • Communicate issues or system concerns promptly to supervisors
  • Provide basic reporting or data pull support from ADACO/Yellowdog when requested
• Performance Expectations
  • Maintain a high level of data accuracy
  • Meet daily and weekly data entry deadlines
  • Demonstrate reliability, professionalism, and confidentiality
  • Continuously improve system knowledge and efficiency

Requirements

• High school diploma or equivalent
• Strong attention to detail and data accuracy
• Basic computer proficiency (data entry, spreadsheets, email)
• Ability to learn and navigate software systems efficiently

Qualifications

• Prior experience with ADACO/Yellowdog or similar purchasing/inventory systems
• Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments
• Familiarity with purchase orders, invoices, and receiving processes

Physical Requirements

• Ability to sit for extended periods while entering data
• Must be able to lift equipment, supplies, etc. of at least 50 pounds
• Position may require flexibility to align with purchasing and receiving schedules

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.