Purchasing Clerk

PB Leiner is one of the world’s leading producers of high-quality gelatins and collagen peptides, supplying the food, pharma, health nutrition, and technical applications markets. With a global presence and approximately 1,100 collaborators worldwide, we strive to be The Clear Solution for our customers by delivering outstanding quality, choice, and smooth delivery. PB Leiner is part of Tessenderlo Group.

About the role

This position supports purchasing, sourcing, inventory management, ERP coordination, and compliance activities within a manufacturing environment.

Responsibilities

• Purchase materials and services in the following categories:
  • Production Supplies
  • Final Product (intercompany and external)
  • Packaged Chemicals
  • Lab Supplies
  • Basic Services (e.g., lawncare, janitorial, snow removal, waste services)
• Issue purchase orders and ensure timely follow-up with vendors.
• Maintain accurate pricing, lead times, and supplier data within the ERP system.
• Monitor order status to ensure on-time delivery and resolve delays as needed.
• Provide sourcing support for assigned departments and categories (Production, Lab, Safety), including:
  • Assisting with supplier identification and quote collection
  • Supporting cost comparison and supplier evaluations
  • Participating in vendor selection and qualification processes
  • Assisting with annual vendor and service provider reviews
• Conduct monthly physical counts of chemical inventories and reconcile discrepancies.
• Assist with bi-annual finished goods inventory counts and cycle counts of maintenance inventory.
• Investigate inventory variances and collaborate with appropriate departments to resolve issues.
• Perform systematic receipts of goods and services in the ERP system.
• Identify, investigate, and resolve invoice variances in coordination with Accounting and vendors.
• Assist with new material setup and chemical approval workflows.
• Maintain accurate purchasing and vendor records.
• Serve as an Internal GMP Auditor to ensure purchasing and inventory practices comply with applicable standards and internal procedures.
• Support documentation and audit readiness activities.
• Act as backup to the Purchasing Specialist as needed.
• Participate in cross-functional initiatives and continuous improvement projects.
• Perform other duties and special projects as assigned.

Requirements

• Higher Secondary Education
• 1–3 years of relevant experience
• Proficiency in Microsoft Excel and Word
• Strong organizational skills and ability to multi-task, prioritize, and work efficiently
• Analytical with problem-solving capabilities, interpersonal skills, and ability to function independently and interdependently in a team environment
• Openness to change and willingness to learn new skills
• Experience with SAP or other financial systems is a plus

Work Environment

• Exposure to a manufacturing environment with noise, machinery, and varying temperatures
• Office/workstation located in the maintenance storeroom, with some time spent in the large parts storage area
• Indoor/outdoor forklift usage is common on a weekly basis
• Daily work involves a mix of physical activity and sedentary tasks, including bending, lifting, reaching, and stocking maintenance parts
• May require participation in physical inventory counts
• Office and manufacturing/lab environment (including stairs)

Benefits

• Benefits from day one