Purchasing Clerk

About the role

NOVO Health Services is seeking an organized and detail-oriented Purchasing Clerk to support our purchasing department with procurement activities, accurate recordkeeping, and timely ordering of materials and supplies. This role works closely with plant teams, vendors, and Accounts Payable to keep purchase orders on track, resolve discrepancies, and ensure supplies arrive where and when they are needed. This is a full-time position with standard hours of 8:00 AM to 5:00 PM.

Responsibilities

• Purchase Order Management: Place purchase orders accurately and in a timely manner; track and monitor open purchase orders to ensure on-time delivery; follow up with vendors regarding order status, shipping updates, and discrepancies.
• Vendor & Cross-Functional Coordination: Work closely with plant teams to communicate back orders, delays, and updated delivery timelines; work closely with Accounts Payable to resolve invoice discrepancies.
• Data & Reporting: Maintain accurate purchasing records and documentation; update and manage purchasing data using Microsoft Excel spreadsheets and internal systems; generate weekly reporting for designated plants.
• Process Improvement & Administrative Support: Identify opportunities to improve purchasing processes and efficiency; perform other related administrative and procurement duties as assigned.

Qualifications

• Required: High school diploma or equivalent; strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; excellent organizational skills and attention to detail; strong written and verbal communication skills; ability to manage multiple tasks and meet deadlines; problem-solving skills and ability to follow through on open issues; comfortable working collaboratively with plant personnel.
• Preferred: Associate degree; previous experience in purchasing, procurement, inventory control, or administrative support.

Key Competencies

• Accuracy and attention to detail
• Strong follow-up and tracking skills
• Effective cross-department communication
• Time management and prioritization
• Professionalism and reliability

Physical & Work Environment Requirements

• Full-time position with standard hours of 8:00 AM to 5:00 PM
• Ability to sit, use a computer, and perform data entry for extended periods
• Primarily an office-based role with regular use of phone, email, and internal systems
• Occasional interaction with plant environments may be required
• Ability to manage a high volume of tasks and correspondence in a fast-paced environment

Benefits

• Competitive pay
• Paid Holidays
• Paid Time Off Program (PTO)
• 401(k) with Employer Match
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Medical, Dental, and Vision Programs
• Basic Life/AD&D Insurance
• Long-Term Disability (LTD)