Purchasing Clerk

Aston Carter · Leola, PA · 2 wk ago

On-siteManagement$50k–$60k/yrFull-time

Permanent, onsite position based in Leola, PA.

About the role

The Purchasing Clerk is responsible for acquiring materials and fabrication to fulfill purchase requests from initial order placement through final delivery. This role prepares and processes purchase orders, coordinates with internal departments and external vendors, and ensures accurate documentation and timely fulfillment of all procurement activities that support company operations.

Responsibilities

Develop and implement purchasing strategies that effectively meet organizational material and fabrication needs.
Research, evaluate, and select suppliers, negotiating pricing and terms to achieve cost-effective purchasing decisions.
Build and maintain strong, professional relationships with vendors to support reliable supply and service.
Monitor supplier performance on an ongoing basis and recommend or implement adjustments as necessary.
Process purchase orders accurately and promptly to ensure timely delivery of materials and fabrication.
Order material and fabrication based on design-generated stocklists, ensuring alignment with project requirements.
Prepare and request vendor quotations for materials and fabrication, comparing options to support purchasing decisions.
Generate purchase order requisitions and track deliveries of materials to the shop and job sites.
Verify that all documentation and vendor order confirmations are accurate and consistent with stocklists and purchase orders.
Coordinate closely with appropriate departments regarding placement, shipping, and delivery of material and fabrication orders.
Review monthly vendor pricing updates and apply this information to future purchasing decisions.
Track and utilize overstock inventory whenever possible to reduce unnecessary new material purchases.
Assist in monitoring and supporting inventory control systems to maintain appropriate stock levels.
Order and track all job site equipment rentals, such as lifts and fork trucks, ensuring availability when needed.
Keep estimating staff informed of material price fluctuations to support accurate project estimates.
Consult and collaborate with design staff, facility and fleet personnel, construction project managers, accounts payable, operations leadership, and project coordinators to align purchasing activities with operational needs.

Skills

Demonstrated purchasing knowledge, including experience with purchase orders and supplier coordination.
Proficient computer skills, including Microsoft Word, Excel, Outlook, and general Microsoft Office applications.
Strong communication skills, with the ability to convey information clearly to internal teams and external vendors.
Effective customer service skills, with a focus on responsiveness and professionalism.
Solid organizational and analytical skills to manage multiple orders, vendors, and inventory details.
Experience working in an industrial environment, such as utilities or service-related industries, rather than office-based sectors like insurance, medical, or banking.
Experience in a service or utility company environment is a plus.
Ability to build and maintain productive relationships with vendors and internal stakeholders.
Attention to detail in reviewing documentation, confirmations, and pricing updates.
Capability to support inventory control processes and identify opportunities to use existing overstock.
Comfort working with construction-related equipment rentals and coordinating logistics for job sites.

Work Environment

This role operates in an industrial-oriented environment that supports construction and field operations. The Purchasing Clerk works closely with design staff, facility and fleet personnel, construction project managers, accounts payable staff, operations leadership, and project coordinators. The standard schedule is Monday through Friday from 7:30 a.m. to 4:00 p.m., providing a consistent daytime work pattern. The position relies heavily on computer-based tasks using Microsoft Office applications, email, and internal systems to manage purchasing, documentation, and communication. The dress code is business casual, reflecting a professional yet practical setting suitable for frequent interaction with both office and field personnel.

Pay

The pay range for this position is $50,000.00 - $60,000.00 per year.

Benefits

Employee Stock Ownership Plan (100% Employee-Owned)
Medical Insurance – Highmark Blue Shield PPO Blue Choice Savings
Dental and Vision – cost for insurance covered by company
ConnectCare 3 Benefit – no cost to employee
Employee Assistance Program – no cost to employee
Life and AD & D Insurance
Short Term Disability
401(K) with matching funds
Paid Time Off (minimum 104 working hours per year / maximum 192 working hours) based on specific eligibility
Holidays – 7 to 10 days per year
Employee Education Assistance Program

Schedule

Monday through Friday from 7:30 a.m. to 4:00 p.m.