Purchasing Clerk

About the role

The Purchasing Clerk provides administrative and transactional support to the purchasing function by processing purchase orders, tracking material deliveries, maintaining vendor and purchasing records, and assisting with day‑to‑day procurement activities. This role supports fabrication operations by helping ensure materials, parts, and supplies are ordered accurately and delivered on time.

Responsibilities

• Assist with preparing, entering, and issuing purchase orders for materials, parts, and supplies.
• Enter purchasing data accurately into the ERP or purchasing system.
• Track open purchase orders and follow up with vendors on delivery status.
• Assist with expediting materials to support fabrication and production schedules.
• Match purchase orders with packing slips, receiving documents, and vendor invoices.
• Report delivery issues, shortages, or discrepancies to purchasing leadership.
• Communicate with vendors regarding order confirmations, pricing, and basic inquiries.
• Coordinate with receiving, yard, fabrication, and accounting teams as needed.
• Maintain organized purchasing records, files, and logs.
• Assist with inventory, job costing, or audit support activities as assigned.
• Follow all company safety policies and purchasing procedures.

Qualifications

• High school diploma or equivalent required.
• 0–2 years of purchasing, clerical, or administrative experience preferred.
• Basic understanding of purchasing or supply chain processes.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Basic computer proficiency, including Microsoft Excel and email.
• Experience in a fabrication, manufacturing, or industrial environment preferred.
• Familiarity with ERP or purchasing systems a plus.