Purchasing Analyst

Job Summary

We’re looking for a self-motivated, relationship-driven professional to join our team. This role involves delivering strategic procurement and business support to departments across the organization, managing projects, vendor relations, budgeting, and implementing technology solutions to enhance efficiency and speed.

Job Responsibilities

• Collaborate with departmental personnel and lead strategic centralized procurement services, developing contracts, bid specifications, and requests for proposals and agreements for equipment, supplies, and services.
• Ensure compliance with all regulations, verify availability of funds, and obtain necessary approvals.
• Maintain detailed and organized records to ensure the City's position is well-documented.
• Lead major complex procurement projects, coordinating with multiple departments, negotiating contracts, and assisting with drafting agreements.
• Develop and maintain a network of supplier relationships, hold suppliers and contractors accountable, and facilitate the resolution of problems and issues.
• Implement and support the utilization of the City's procurement applications, providing end-user training and troubleshooting.
• Facilitate comprehensive procurement services, adhering to all regulations, conducting pre-bid conferences, addressing inquiries, and recommending actions for internal and external stakeholders.
• Compile, analyze, communicate, and document bid results and prepare internal reports.
• Review, tabulate, evaluate, document price quotes, bid and request proposals, bid specifications, and construction documents.
• Ensure specifications or qualifications comply with regulations and make recommendations and facilitate selection meetings.
• Develop and lead strategic contracts and inventory management best practices, maintaining an awareness of supply chain, communicating status with departmental partners, and ensuring efficient and cost-effective service delivery.
• Conduct research, evaluate vendors, perform cost-benefit analysis, and recommend and approve suppliers.
• Collaborate with departments to establish annual and multi-year purchasing contracts, ensuring timely delivery of equipment, supplies, and services.
• Provide departmental support to ensure the utilization of the City's procurement and financial software applications, including end-user training, troubleshooting user technical issues, and assisting with data entry or account setups.
• Oversee fulfillment of orders, including order tracking, service fulfillment, monitoring vendor or supplier performance, following up on warranties and service agreements, completing pricing revisions and order cancellations, and resolving product or invoice discrepancies.
• Support the disposal of the City's surplus property and the annual surplus property auction.
• Perform other duties as outlined in the departmental position result description and performance standards.

Minimum Qualifications

• Graduation from an accredited college or university with a bachelor’s degree in business administration, finance, economics, or other specialized discipline.
• A minimum of three (3) years’ experience in purchasing, contract, and bid activities.

Supplemental Information

• Knowledge of purchasing processes and methodologies.
• Knowledge of business practices related to contract law and applicable rules and regulations that govern competitive public bidding processes and purchasing.
• Knowledge of purchasing software systems and personal computer business software applications.
• Knowledge of business practices related to contract law and applicable rules and regulations that govern competitive public bidding processes.
• Ability to prepare procurement reports and detailed bid specifications.
• Ability to make accurate mathematical and statistical calculations.
• Ability to establish and maintain effective working relationships with coworkers and vendors.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze bids and proposals.
• Ability to maintain confidentiality and integrity of the Finance department.
• Ability to demonstrate strong project management skills.