Purchasing Agent

Key Responsibilities

• Function as company’s Purchasing Agent with ability to work on multiple projects.
• Represent to the client the purchasing options Direct Source offers.
• Establish and maintain effective client, contractor and vendor relationships for duration of project.
• Prepare and issue FF&E Proposals to prospective clients.
• Prepare and present FF&E preliminary budgets, actual budgets and in some cases budgets for bidding. Update budgets as needed to keep the project current.
• Prepare and deliver Purchase Orders.
• Review and process vendor invoices to accounting for payment.
• Responsible for processing expenses reports for all purchases for project needs. Will be responsible for owning company credit card.
• Maintain contact with vendors throughout the project to keep orders on track and make sure items are delivered on schedule to avoid project delays.
• Follow up with vendors as necessary to ensure open communication.
• Create and issue invoices to clients in a timely manner as needed to keep the project on schedule.
• Work with the manager to assist with warehousing reports with ability to handle issues (ie: damaged or incorrect items) that may arise.
• Independently manage on site installation of FF&E with ability to travel out of town if necessary.
• Communicate regularly with teams to keep project designer, team and client up to date through the duration of the project.

Qualifications

• A degree or background in Interior Design a plus and understanding of FF&E design process and terminology a plus.
• Prior FF&E purchasing experience a plus.
• Ability to read furniture plans and drawings required.
• Able to manage to expectations of clients, vendors, and internal team members effectively.
• General knowledge of accounting, invoicing, billing, and expenses.
• Intermediate experience with Microsoft Excel and basic computer skills; Knowledge of Design Spec specification Software a plus.
• Knowledge of Quick Books accounting software a plus.
• Self-disciplined and motivated.
• Strong organizational, time management, written and communication skills. Must be detail-oriented.