Purchasing Administrator

Responsibilities

• Setting up new vendors, which includes obtaining current COI and W9 as well as establishing payment terms.
• Handling negotiations with vendors, as needed or requested by management and Project Managers, regarding price points of materials and supplies.
• Obtaining vendor quotes.
• Purchasing materials and supplies following established guidelines and procedures set forth by management.
• Initiating purchase orders with job numbers and cost codes.
• Determining tax status and providing tax exempt certifications to vendors when needed.
• Coinciding with Management Team regarding changes vendors make to our purchase orders, including indemnity clause, contract language and payment terms.
• Following up to receive fully executed purchase orders.
• Maintaining contact and building relationships with vendors.
• Maintaining regular communication with Project Managers to stay current and ahead of project needs.
• Communicating and collaborating with other members of the Purchasing team.
• Amending Purchase Orders with date and dollar amount changes when necessary.

Requirements

• A high school diploma or GED, with an Associate’s degree preferred
• 1-3 years of purchasing experience
• Previous purchasing experience in the construction industry is a plus
• Excellent grammar, verbal, written, and data entry skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)