Purchase Order Processor

Job Description

Meade is seeking a talented Purchase Order Processor to support the Project Management Office (PMO) by managing the end-to-end lifecycle of purchase orders for project-related goods and services. This role ensures accurate, timely, and compliant processing of purchase requisitions, vendor coordination, and financial documentation, helping project teams stay on budget and on schedule.

Job Duties

• Create, review, and process purchase orders (POs) in accordance with company policies and project budgets.
• Process customer purchase orders and Notice to Proceed (NTP) documentation, verifying terms, scope, and authorization prior to project kickoff.
• Verify purchase requisitions for accuracy, completeness, and appropriate approvals before PO issuance.
• Cover scope, quantities, pricing, and delivery timelines for goods/services with project managers.
• Communicate with vendors and suppliers to confirm order details, resolve discrepancies, and track delivery status.
• Match POs with invoices and receiving documentation (three-way match) to support timely and accurate payment processing.
• Maintain accurate and up-to-date PO records, logs, and tracking systems.
• Monitor open POs and follow up on outstanding deliveries, backorders, or vendor delays.
• Reconcile PO data against project budgets and flag variances to the PMO team.
• Support month-end and project close-out activities related to procurement and PO status.
• Aid in maintaining vendor records, pricing agreements, and procurement documentation.
• Ensure compliance with internal procurement policies, approval hierarchies, and audit requirements.
• Generate regular reports on PO status, spend tracking, and outstanding commitments for PMO leadership.
• Identify and recommend process improvements to streamline PO workflows.

Minimum Qualifications

• 1+ years of experience in purchase order processing, procurement, accounts payable, or a related administrative/finance function.
• Bachelor’s degree in Business Administration, Finance, supply Chain, or a related field preferred.
• Proficiency with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa).
• Strong attention to detail and accuracy in data entry and documentation.
• Solid organizational and time-management skills, with the ability to manage multiple POs and deadlines simultaneously.
• Clear written and verbal communication skills for coordinating with vendors, project managers, and finance staff.
• Basic understanding of procurement processes, budgeting, and project management concepts.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Preferred Qualifications

• Experience working within a Project Management Office or project-based organization.
• Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Jira, Asana, ClickUp).
• Knowledge of three-way matching, accounts payable workflows, and vendor management.
• Experience supporting audits or compliance reviews related to procurement.

Key Competencies

• Accuracy and attention to detail.
• Organization and time management.
• Cross-functional communication.
• Problem-solving and vendor issue resolution.
• Process orientation and continuous improvement mindset.

Compensation & Benefits

This is an in-office position located in Tempe, AZ. This position may be available to candidates residing in the following states: AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV; however, preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs.

The estimate pay ranges for this role are as follows:

• Virginia: $53,600-$68,300
• Washington: $56,200-$71,600

Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.

Equal Opportunity Employer

Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race, color, religion, creed, national origin, ancestry, citizenship status, sex, gender, gender identity, gender expression, pregnancy (including childbirth, breastfeeding, lactation, and related medical conditions), age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Drug-Free Workplace

Meade maintains a Drug-Free Workplace. Post-offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law, company policy, client requirements, and job-related safety considerations.

Application Instructions

If you require a reasonable accommodation due to a disability during the application process, please contact our team at recruiting@meadeengineering.com.