Purchase Coordinator Assistant

About Us

Tennessee Orthopaedic Alliance (TOA) is the largest orthopaedic surgery group in Nashville and Middle Tennessee. We specialize in the diagnosis and treatment of musculoskeletal disorders and injuries, helping patients live their best lives. With over 90 years of service, TOA operates more than 20 locations across the state and is committed to advancing orthopaedic care. We offer a stable, impactful, and collaborative work environment with competitive total rewards.

About the Role

The Purchasing Coordinator Assistant plays a critical behind-the-scenes role in ensuring the high performance of TOA’s practice. This position provides top-notch customer service to our facilities and colleagues, supporting procurement and logistical operations.

Responsibilities

• Provide exceptional, responsive support for procurement activities:
  • Utilize software programs for ordering and inventory management.
  • Train and assist staff with ordering software programs.
  • Process and submit orders for all departments at all locations.
  • Find suitable alternatives to unavailable items and proactively prevent shortages.
  • Assist offices with backorders, shortages, and returns.
  • Receive orders in the current purchasing software program.
  • Assist Accounts Payable with invoicing, pricing, and receipts.
  • Order, receive, and stock medical supplies, office supplies, and breakroom supplies at the Operations Center (OC).
  • Gather, log, and forward supplies to other offices.
  • Conduct monthly inventories and produce reports on specific drugs.
  • Support staff with coding and pricing issues.
• Assist with other logistical and administrative support:
  • Help staff with copier, fax, phone, and other office equipment problems.
  • Assist the Facility Operations Manager as requested.
  • Use tools and make minor repairs (a plus).
  • Provide backup support in the absence of the Purchasing Manager.
  • Run courier errands, including bank trips, Central Business Office visits, and procuring food items for clinic breakrooms or meetings.
  • Empty shred (HIPAA) bins at locations as appropriate.

Requirements

• Experience in a procurement or logistical support position is preferred.
• College degree is preferred, but a high school diploma is required.
• Demonstrated computer literacy with Excel, other MS Office products, and procurement systems.
• Customer-service orientation focused on meeting the needs of internal customers.
• Exceptional time management and ability to complete multiple tasks efficiently.
• Clear driving record.
• Ability to lift files, supplies, or paper weighing up to 30 pounds, with or without reasonable accommodation.

Benefits

• Competitive salaries based on the current Tennessee wage market.
• Comprehensive benefits package, including Medical and Dental coverage.
• Paid Time Off (PTO).
• 401(k) plan with company match, safe harbor match, and profit-sharing match.