Purchasing Coordinator/Admin Assistant

Temp-to-hire position.

Pay

$25 - $27 per hour, depending on experience.

Schedule

Monday - Friday | 8:00 AM - 5:00 PM

Responsibilities

• Customer Coordination: Manage and update shared Excel spreadsheets with customer information (including name, email, and phone number). Request and obtain customer purchase orders, ensuring documentation is accurate and complete.
• Invoice & Work Order Management: Review work orders and pre-invoices when requesting customer purchase orders; check for discrepancies and return items to billers for correction if needed. Collaborate with billers and other stakeholders to guarantee precise documentation.
• Accounts Payable Support: Create purchase orders and place orders via email or phone. Process payments for purchases using the company credit card. Answer and manage phone lines, providing exceptional customer service.
• Administrative Duties: Provide front desk coverage, answering calls and assisting walk-in visitors as necessary. Maintain and update all purchase order and contact records using Excel. Assist with general administrative tasks to support the smooth operation of the office.

Requirements

• Proven track record of organization and attention to detail.
• Proficient in Microsoft Excel, including data entry, reporting, and managing shared spreadsheets.
• Strong understanding of purchase orders, invoicing workflow, and accounts payable processes.
• Exceptional problem-solving skills with the ability to identify and resolve discrepancies promptly.
• Excellent communication skills, both written and verbal, for collaborating with billers, vendors, and customers.
• Reliable, punctual, and committed to maintaining a consistent work schedule.
• Ability to multitask efficiently while maintaining accuracy in all tasks.