Purchasing Coordinator

This role focuses on converting purchase requisitions into accurate purchase orders, managing vendor relationships, and supporting daily purchasing activities using SAP.

Responsibilities

• Convert purchase requisitions generated through the MRP system into accurate and compliant purchase orders.
• Utilize SAP to support and execute daily purchasing activities and maintain up-to-date purchasing records.
• Select approved vendors in line with established sourcing requirements, pricing structures, and purchasing guidelines.
• Process purchase order acknowledgements and maintain accurate purchase order records in the system.
• Update purchase orders promptly as changes occur and ensure all system data remains accurate and current.
• Track open and past-due purchase orders and follow up to ensure timely delivery of goods and services.
• Communicate regularly with vendors regarding shipment status, order acknowledgements, and delivery issues.
• Research delayed shipments and coordinate resolutions between vendors, receiving teams, and internal stakeholders.
• Assist with goods receipt investigations, including cases where shipments have been delivered but not properly received or processed in the system.
• Support the resolution of receiving and documentation discrepancies that impact invoicing and supply availability.
• Work cross-functionally with Purchasing, Receiving, and Vendors to research and resolve invoicing issues.
• Ensure accurate invoice matching against purchase orders and receiving documentation to support timely and correct payments.
• Use Microsoft Excel and other Microsoft Office tools to analyze data, track purchasing activities, and prepare reports as needed.

Requirements

• High School Diploma required.
• 2+ years of experience in Accounts Payable, Purchasing, Buyer Assistant, Procurement, or Supply Chain.
• Hands-on experience with invoice processing and reconciliation.
• Experience working with purchase orders and vendor communications.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong problem-solving and analytical skills with the ability to conduct detailed research.
• Excellent organizational skills and strong attention to detail.
• Strong communication skills and the ability to collaborate effectively across departments.

Qualifications

• Associate or Bachelor’s Degree preferred.
• SAP experience preferred.
• Experience in a planner or junior buyer role is beneficial.
• Background in procurement or supply chain within a manufacturing environment is an advantage.

Work Environment

The role is based onsite in an office environment within a manufacturing setting. The Purchasing Specialist works closely with cross-functional teams, including Purchasing, Receiving, Accounts Payable, and other internal stakeholders, as well as external vendors. Daily work involves extensive use of SAP, Microsoft Excel, and other Microsoft Office applications to manage purchase orders, invoices, and related documentation. The environment supports collaboration, timely communication, and detailed documentation to ensure accurate purchasing and reliable supply availability.

Pay

The pay range for this position is $25.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a Contract, fully onsite position based in Grenada, MS.