Purchasing Coordinator

Since 1967, Toll Brothers has been building luxury homes and communities in premier U.S. locations. As a Fortune 500 company operating in over 60 markets, we are the country’s premier luxury builder offering a wide range of product types and price points for first-time, move-up, active-adult, and second-home buyers. We value diverse perspectives and strive to create an inclusive workplace where all employees feel respected and can be their authentic selves.

About the role

The Purchasing Coordinator supports the Purchasing Manager with the bidding and contracting process by preparing and managing contract-relevant documents. This role also provides routine administrative support to the Purchasing function, including obtaining pricing from trade partners for new plans and options.

Responsibilities

• Prepare contracting documentation and provide administrative support, including master construction agreements, scopes of work, and bid contract confirmation documents.
• Validate pricing and prepare bid spreads for comparison.
• Confirm accuracy and completeness of contracting packages and process through DocuSign for signature by trade partners and Toll.
• Process, upload, and index complete signed contracting documents to Feith.
• Aid in obtaining pricing from trade partners for new plans and options.
• Provide administrative support to the division’s Purchasing function.
• Review and create EPOs (Emergency Purchase Orders) as needed.
• Monitor EPO requests from trade partners and Operations, validate requests, and ensure no duplicity; provide updates and backup details as necessary.
• Notify Purchasing Manager if pricing or budget is missing and needs to be contracted.
• Research and provide information on trade partner payment inquiries; interface with Accounting as needed.
• Ensure all vendor insurance information is updated and accurate; follow up with trade partners to troubleshoot issues.

Requirements

• Organizes and articulates ideas clearly and concisely.
• Creative problem-solver with strong interpersonal skills.
• Capable of forward thinking to benefit the organization.
• Ability to analyze information, identifying discrepancies and inconsistencies.
• Able to utilize department-specific technologies to solve business challenges.
• Demonstrated ability to monitor progress and make changes as required.
• Able to plan and prioritize while focusing on detail orientation and effective time management.
• Collaborative and able to work with trade partners and employees across multiple departments.

Qualifications

• 1-3 years of experience processing subcontractor agreements for residential construction companies or contractors.
• Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (e.g., E1).
• Experience with sales/pricing analysis.

Benefits

• Comprehensive medical and dental coverage.
• 401(k) with company match.
• Discounted stock purchase plan.
• Discounts on mortgages, homes, appliances, and more.