Pupil Accountant and Registrar (REVISED DEADLINE)

About the role

The Supervisor of Pupil Accounting oversees the district's comprehensive pupil accounting program, ensuring the accurate reporting of student enrollment, attendance, residency, and membership in compliance with all state and federal requirements. This role plays a vital role in safeguarding the integrity of student data, supporting equitable funding, and maintaining public trust through accurate and timely reporting.

Responsibilities

• Provides leadership and oversight for all district pupil accounting, enrollment, and student data reporting functions to ensure accuracy, compliance, and exceptional customer service.
• Serves as the district expert on pupil accounting laws, regulations, and best practices, providing guidance, training, and support to district administrators, office personnel, and other stakeholders.
• Maintains the Educational Entity Master (EEM) and ensures the accuracy of district educational entity information.
• Coordinates, validates, submits, and certifies all required student data collections and reports through the Michigan Student Data System (MSDS).
• Supports the Special Education Department with required state and federal reporting, including Civil Rights Data Collection (CRDC) and other student membership requirements.
• Maintains district attendance boundaries and street index information to support enrollment and placement decisions.
• Collaborates with departments including Human Resources, Student Services, Special Education, Transportation, Food Service, Technology, and Building Administration to ensure accurate student information and coordinated services.
• Develops, analyzes, and presents enrollment, membership, mobility, and demographic reports to district leadership to support strategic planning and informed decision-making.
• Coordinates and prepares all documentation required for annual pupil accounting audits and serves as the district liaison with the Wayne Regional Educational Service Agency (WRESA) Pupil Accounting Auditor and other regulatory agencies.
• Maintains regular and predictable attendance.

Requirements

• Bachelor's degree from an accredited college or university.
• Demonstrated knowledge of Michigan pupil accounting laws, rules, and procedures, including student enrollment, residency, attendance, membership, and state reporting requirements.
• Experience in Michigan public school pupil accounting, student information systems, or educational data management is preferred.
• Proficiency with the MiSTAR Student Information System, including student enrollment, attendance, scheduling, reporting, and data management.
• Experience using Michigan Department of Education reporting systems and applications, including CEPI/Michigan Student Data System (MSDS), EEM, GAD, SID, TSDL, Section 25e, UIC, XML Editor, WCRESA Data Management Program, and other applicable state reporting systems.
• Exceptional attention to detail and accuracy, with the ability to analyze, validate, and reconcile complex student data.
• Strong analytical and problem-solving skills, including the ability to interpret state statutes, administrative rules, and pupil accounting guidance.
• Excellent organizational and time management skills, with the ability to manage multiple priorities, meet critical deadlines, and produce accurate work under time-sensitive conditions.
• Demonstrated ability to establish and maintain positive, collaborative working relationships with district secretaries and administrators, building staff, parents, and state agencies.
• Excellent verbal and written communication skills, with the ability to explain technical requirements and provide guidance to school personnel.
• Advanced proficiency with Microsoft Office Suite, including the ability to create reports, analyze data, and maintain accurate records.
• Demonstrated commitment to maintaining the highest standards of confidentiality, professionalism, and ethical handling of sensitive student information.
• Ability to work independently, exercise sound judgment, and manage complex responsibilities with minimal supervision.

Qualifications

• Thorough understanding of student count procedures, audit requirements, and state reporting timelines.
• Demonstrated proficiency with the MiSTAR Student Information System, including student enrollment, attendance, scheduling, reporting, and data management.
• Experience using Michigan Department of Education reporting systems and applications, including CEPI/Michigan Student Data System (MSDS), EEM, GAD, SID, TSDL, Section 25e, UIC, XML Editor, WCRESA Data Management Program, and other applicable state reporting systems.
• Exceptional attention to detail and accuracy, with the ability to analyze, validate, and reconcile complex student data.
• Strong analytical and problem-solving skills, including the ability to interpret state statutes, administrative rules, and pupil accounting guidance.
• Excellent organizational and time management skills, with the ability to manage multiple priorities, meet critical deadlines, and produce accurate work under time-sensitive conditions.
• Demonstrated ability to establish and maintain positive, collaborative working relationships with district secretaries and administrators, building staff, parents, and state agencies.
• Excellent verbal and written communication skills, with the ability to explain technical requirements and provide guidance to school personnel.
• Advanced proficiency with Microsoft Office Suite, including the ability to create reports, analyze data, and maintain accurate records.
• Demonstrated commitment to maintaining the highest standards of confidentiality, professionalism, and ethical handling of sensitive student information.
• Ability to work independently, exercise sound judgment, and manage complex responsibilities with minimal supervision.

Skills

• Knowledge of Michigan pupil accounting laws, rules, and procedures.
• Experience in Michigan public school pupil accounting, student information systems, or educational data management.
• Proficiency with the MiSTAR Student Information System.
• Experience using Michigan Department of Education reporting systems and applications.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Positive, collaborative working relationships.
• Excellent verbal and written communication skills.
• Advanced proficiency with Microsoft Office Suite.
• Commitment to maintaining the highest standards of confidentiality, professionalism, and ethical handling of sensitive student information.
• Ability to work independently, exercise sound judgment, and manage complex responsibilities with minimal supervision.

Benefits

• Pension plan with employer matching contribution.
• Tax-deferred retirement savings accounts.
• Personal Healthcare Fund (PHF) with employer matching contribution.
• Medical insurance, including prescription drug coverage.
• Dental, vision, and life insurance.
• Long-term disability coverage.
• Employee Assistance Program (EAP).
• Paid holidays, earned vacation, sick, and bereavement days.
• Longevity pay.
• Paid "act of God" days, such as snow days.

Pay

Salary and fringe benefits will be consistent with the current agreement between the Board of Education and the Livonia Education Association.

Schedule

The work year, salary, and fringe benefits will be consistent with the current agreement between the Board of Education and the Livonia Education Association.