School Registrar

Position Summary

The mission of the Registrar is to manage and maintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool).

Duties And Responsibilities

• Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
• Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
• Manage the mailing and collection of student entry documents, including emergency cards, locker assignments, library and handbook signature pages, etc.
• Maintain all student files and records, including 45-day screens, health screenings, immunization records, incident reports, etc.
• Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Headmaster and/or Great Hearts Lead Office Staff.
• Manage the academy's on-site database, electronic interfaces with the AZ Dept. of Education's SAIS system, and all enrollment/attendance reporting to the State.
• Receive and process records requests from schools to which students transfer.
• Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
• Ensure that all student grades are recorded in Schoolmaster for submission to the ADE and coordinate communication of grades to the families.
• Maintain data ongoing in the student information system and enrollment system.
• Affiliate with Office Manager in creating sections and student schedules.
• Assist with additional tasks and projects as assigned.

Required/Preferred Education

• Bachelor's degree preferred.

Required/Preferred Experience

• Previous administrative experience required, experience in school administrative or working with student systems is preferred.

Required/Preferred Skills

• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience with UltiPro, Adobe Acrobat, and Taleo preferred.

Physical Functions

• Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching.
• May be required to move or position equipment up to 15 pounds approximately.

Travel Required

• May need to travel locally for training and professional development opportunities.

Employment is Contingent Upon

• Successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Equal Opportunity Employer

Great Hearts Academies is an Equal Opportunity Employer.