Pulp & Power Administrative Assistant

About the role

The Pulp & Power Administrative Assistant position is located in Johnsonburg, Pennsylvania, and is a full-time permanent role. This role provides administrative support directly to the Fiberline, Power, and Maintenance Department management to ensure the efficient day-to-day functioning of the department.

Responsibilities

• Provides administrative support to department managers, supervisors, and operations and maintenance personnel.
• Maintains electronic and physical filing systems to ensure records are accurate, organized, easily accessible, and in accordance with company record retention policies and regulatory requirements.
• Aids with compliance documentation, audits, and departmental recordkeeping activities.
• Manages document control processes by organizing, updating, distributing, and archiving business records, procedures, and other controlled documents.
• Tracks, compiles, and distributes Key Performance Indicators (KPIs), inventory records, production and safety metrics, and departmental reports.
• Orders, maintains, and distributes office supplies to ensure uninterrupted departmental operations.
• Captures, tracks, and coordinates departmental obligations and commitments, including meetings, audits, monthly reporting, training requirements, and other recurring deadlines.
• Reminds department personnel to ensure compliance with schedules and commitments.
• Organizes and coordinates all logistics for departmental meetings and events, including scheduling, meeting materials, recording meeting minutes, catering or lunches, expense tracking, and company credit card purchasing and reconciliation.
• Coordinates business travel arrangements for department personnel.
• Performs other administrative and operational duties as assigned.

Requirements

• Associates degree or certification in clerical accounting or business-related field preferred.
• A minimum of a high school education or equivalent with related experience.
• Strong organizational skills with exceptional attention to detail.
• Experience with document control, record retention, and records management.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint and the ability to learn new programs.
• Ability to prioritize multiple assignments while meeting deadlines.
• Self-motivated with excellent problem-solving and time management skills.

Preferred Qualifications

• Associates degree or certification in clerical accounting or business-related field preferred.
• A minimum of a high school education or equivalent with related experience.
• Strong organizational skills with exceptional attention to detail.
• Experience with document control, record retention, and records management.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint and the ability to learn new programs.
• Ability to prioritize multiple assignments while meeting deadlines.
• Self-motivated with excellent problem-solving and time management skills.

Benefits

Domtar offers competitive compensation, a supportive working environment, rewarding career paths, and plenty of opportunities for learning and growth.

Pay

Competitive compensation is offered for this role.

Schedule

This role is full-time permanent.

Skills

Must be able to safely navigate throughout the facility, including climbing stairs and navigating through environments that may be hot, noisy, dusty, or otherwise typical of a paper manufacturing facility. Appropriate personal protective equipment (PPE) is required while in production areas.

Benefits

Domtar is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status. We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.