Publicity Coordinator

About the role

Position provides administrative & clerical support to executives in Global Publicity.

Responsibilities

• Creates & maintains talent and filmmaker schedules
• Shows a strong interest in global press, media and industry trends and consumes them across various platforms
• Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor.
• Supports publicity executives by helping to coordinate and streamline communications to filmmakers and talent representatives (publicists, managers, agents, assistants), including drafting correspondence for executive review.
• Responsible for invoicing process (bills/check requests/PO’s)
• Responsible for maintaining film budgets and updating on a weekly basis
• Works special events – premieres, press junkets, screenings, etc.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events.
• Check-in press at screenings/special events. Compiles attendance lists & reactions to circulate to filmmakers & talent.
• Participates in brainstorming and creative meetings and takes meeting notes when necessary.
• Assists with relevant research for upcoming projects and films.
• Provides back-up support to team executives as needed.
• Supports executives in implementing plans and communications with global publicity teams.
• Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
• Updates and maintains film contact sheets with talent and filmmaker rep contact information
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.
• Distributes requests from press outlets to proper publicist on the team and/or to appropriate international publicity team.

Qualifications

• Previous secretarial or administrative experience required.
• Previous publicity or promotions experience required.
• Previous entertainment/studio experience required.
• Typing at 45 wpm required.
• Proficiency with Microsoft Word, Excel, Outlook, and Internet required. PowerPoint preferred.
• Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats.

Pay

Pay Range: $25.96 - $29.00 per hour. This is an OPEIU 174 union represented role.