Publicity Assistant, SMP (Minotaur Books)

This role reports to the two Associate Directors of Publicity for Minotaur Books within the St. Martin’s Publishing Group publicity department. The position provides support for publicizing a variety of books and authors, with a focus on crime fiction and similar genre fiction titles, and offers opportunities to eventually handle independent publicity campaigns.

Responsibilities

• Provide administrative support for both Associate Directors of Publicity at Minotaur Books as well as the department as a whole
• Manage the department's publication tracking spreadsheet, documenting upcoming book release dates, publicity mailings, trade submissions, and critical media milestones
• Coordinate media mailings of galleys and finished books
• Assist in writing and distributing compelling press materials and creative pitch letters
• Route publicity materials for approval
• Assist with author book tours, including booking travel and maintaining schedules
• Support outreach to targeted media
• Monitor book coverage in key media outlets, respond to and fulfill book requests from media, and track bestseller information
• Research media outlets and event venues and update publicity and tour information databases
• Organize and submit entries for book awards
• Submit documents to the Accounts Payable department for author and vendor reimbursements
• Provide necessary information and documentation for corporate card payments

Requirements

• Exceptional organizational skills and attention to detail
• Ability to prioritize multiple tasks from two managers with competing deadlines
• Ability to work independently and remotely
• Excellent written and verbal communication skills
• Strong work ethic, curiosity, and a proactive approach to projects
• Creative problem-solving skills
• Proficiency with Google Workspace, Microsoft Word, and Excel, and the ability to learn and manage new systems
• Hybrid work model requiring regular presence at the downtown Manhattan office
• Bachelor’s Degree or relevant work experience

Qualifications

• Some previous experience in an office environment is beneficial
• Internship at a publishing house, in event planning, or in a public relations capacity is a plus
• Ability to attend author events in the NY/NJ/CT area is desirable
• Internship at a publishing house, literary agency, or public relations organization, or experience in book retail is desirable

Pay

$50,000