Public Works Management Analyst

About the role

The Department of Public Works is seeking a highly analytical and collaborative person to join our Vehicle and Equipment Services Division as a Management Analyst.

Responsibilities

• Develop and manage the two-year operating budget for Vehicle and Equipment Services and the Road Maintenance Unit
• Develop vehicle service charges and vehicle and maintenance budgets for County Departments based on historical division expenses and projected vehicle usage and costs
• Monitor the budget and complete the Mid-Year and Year-End financial templates, including year-end projections, fund balance appropriations, and September revisions
• Administer Vehicle Replacement Funds (VRF’s) for County departments; provide analysis and recommendations for vehicle replacements; prepare VRF and Vehicle Analysis reports
• Lead and oversee all regulatory compliance and reporting activities for the division, ensuring adherence to applicable federal, state, and local requirements, accurate and timely submissions, and appropriate documentation and recordkeeping
• Lead division procurement and contracting activities, including developing and managing Requests for Proposals, preparing and reviewing contracts and amendments, and contract monitoring
• Manage the division’s fleet management information, telematics, fuel, and motor pool reservation systems
• Review and approve departmental invoices for vehicles, equipment, material inventories, and other employee expenses
• Oversee the division’s administrative functions, including invoice processing, vehicle registrations and renewals, operational reporting, records management, and internal auditing to ensure accuracy and compliance with established policies and procedures
• Perform research and/or data gathering activities, analyze and interpret collected data, and prepare periodic or special reports and/or recommendations to higher level management
• Supervise staff as assigned

Requirements

• Able to perform complex analytical and financial activities
• Experienced in procurement and contract administration, preferably in a public works organization
• Experienced in the use of financial, budgeting, and cost accounting software as well as analytical software like Excel
• Collaborative and able to develop and maintain positive working relationships with staff at various levels of the organization
• An excellent communicator with strong writing, proofreading, and editing skills

Qualifications

• Knowledge of: Project and/or program management, analytical processes, and report preparation techniques.
• Working knowledge of business administration and/or public administration.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles of mathematical and statistical computations.
• Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techiques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Cook up and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Plan and conduct effective management, administrative, and operational studies.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Skills

• Knowledge of project and/or program management, analytical processes, and report preparation techniques.
• Working knowledge of business administration and/or public administration.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles of mathematical and statistical computations.
• Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techiques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Benefits

• Full-time, on-site position at 752 Chestnut Street, Redwood City, CA 94063
• Monday-through-Friday schedule during the probationary period

Pay

• Salary commensurate with experience

Schedule

• Full-time, on-site position
• Monday-through-Friday schedule during the probationary period