Public Works Management Analyst (Open and Promotional)

About the role

The Department of Public Works is seeking a highly analytical and collaborative person to join our Vehicle and Equipment Services Division as a Management Analyst. The position will be fully on-site at 752 Chestnut Street, Redwood City, CA 94063. During the probationary period, the selected candidate will be expected to work a Monday-through-Friday schedule.

Responsibilities

• Develop and manage the two-year operating budget for Vehicle and Equipment Services and the Road Maintenance Unit
• Develop vehicle service charges and vehicle and maintenance budgets for County Departments based on historical division expenses and projected vehicle usage and costs
• Monitor the budget and complete the Mid-Year and Year-End financial templates, including year-end projections, fund balance appropriations, and September revisions
• Administer Vehicle Replacement Funds (VRF’s) for County departments; provide analysis and recommendations for vehicle replacements; prepare VRF and Vehicle Analysis reports
• Lead and oversee all regulatory compliance and reporting activities for the division, ensuring adherence to applicable federal, state, and local requirements, accurate and timely submissions, and appropriate documentation and recordkeeping
• Lead division procurement and contracting activities, including developing and managing Requests for Proposals, preparing and reviewing contracts and amendments, and contract monitoring
• Manage the division’s fleet management information, telematics, fuel, and motor pool reservation systems
• Review and approve departmental invoices for vehicles, equipment, material inventories, and other employee expenses
• Oversee the division’s administrative functions, including invoice processing, vehicle registrations and renewals, operational reporting, records management, and internal auditing to ensure accuracy and compliance with established policies and procedures
• Perform research and/or data gathering activities, analyze and interpret collected data, and prepare periodic or special reports and/or recommendations to higher level management
• Supervise staff as assigned
• Perform related duties as assigned

Qualifications

• Knowledge of: Project and/or program management, analytical processes, and report preparation techniques.
• Working knowledge of business administration and/or public administration.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles of mathematical and statistical computations.
• Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techinques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techinques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

SkillsKnowledge of: Project and/or program management, analytical processes, and report preparation techniques.

Working knowledge of business administration and/or public administration.

Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

Principles of mathematical and statistical computations.

Research and reporting methods, techniques, and procedures.

Modern office practices, methods, and computer equipment and applications related to the work.

English usage, grammar, spelling, vocabulary, and punctuation.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Principles and practices of public administration as applied to operational unit and program administration.

Principles and practices of county management and government.

Sources of information related to a broad range of county programs, services, and administration.

Basic principles, practices, and procedures of funding sources and grant funds disbursement.

Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.

Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.

Record keeping principles and procedures.

Techinques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Techinques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.