Public Relations Coordinator

We need to output HTML fragment with sections: About the role (maybe from Job Summary), Responsibilities, Requirements (maybe Required Qualifications), Qualifications (maybe Desired Qualifications), Skills (maybe combine?), Benefits, Pay, Schedule. Must include only sections with real specific content. No placeholder like "commensurate with experience". Pay: we have salary range for lower classification if underfilled: $45,000 - $50,000. That's a pay range. Should we include Pay section? Yes, because posting states salary range for lower classification. It's specific. Should we include that? It says "The salary range for the lower classification (Public Relations Representative Associate-100495) is $45,000 - $50,000." That's pay info. So include Pay section with that. Schedule: The posting says "This position is expected to work on-site three or more days per week." Also "Work Schedule The position will be primarily on-site in Ann Arbor with the opportunity for a hybrid schedule in accordance with operational needs." So we have schedule info. Include Schedule section. Benefits: listed. Include Benefits section. Skills: maybe we can extract from Required/Desired qualifications: strong attention to detail, strong oral communication, excellent interpersonal, good judgment, etc. Could create Skills section. But we must not create thin sections; but we have enough content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate like How to Apply, Application Deadline, EEO, etc. Also remove "Underfill Statement", "Additional Information", "Background Screening", "Modes of Work", "Work Schedule" (but we need schedule content). We'll keep schedule content but not heading "Work Schedule"? Actually we need to use heading "Schedule". So we can put schedule info under

Schedule

. Similarly Benefits heading. We need to preserve all substantive information. Must not invent or summarize away detail. So we need to keep details like percentages, responsibilities bullet points, etc. We need to use

• for any list of duties/requirements/benefits. So for responsibilities we need list items. For Required Qualifications list. For Desired Qualifications list maybe under Qualifications or Skills. Benefits list. We need to use

  for prose. We must not include duplicated lines. Ensure we capture all responsibilities bullet points. Let's extract responsibilities sections: From text: "Core responsibilities include tracking incoming media requests, leading the development of monthly reports, helping monitor information on social media, working with interns to produce a daily 8:30 am media report for university leaders, and producing background materials for various priorities, including Board of Regents meetings and interviews with journalists, and providing operational and administrative support to help keep projects, meetings and team priorities organized and on track." Then later under Responsibilities* (maybe heading) we have: "Public Affairs & University Record Support (40%) Triage email, inquiries, and correspondenceCoordinate and track incoming requests from local and national mediaProduce monthly reports for office leadershipConduct research and write briefing documents for Board of Regents meetings, journalist interviews, and other prioritiesLead the compilation and distribution of daily news clips Help monitor social media and other sources for issues, trends, and information relevant to the universitySupport University Record staff with background research and story developmentAssist with the maintenance, updating, and posting of content on the University Record and Public Affairs Key Issues websitesProvide general operational support for Public Affairs and University Record activities, including scheduling and meeting coordinationCollaborate across departments within a large, decentralized organization, fostering positive working relationships with various groupsBackup support for the Executive Assistant to the Vice President for Communications. Schedule meetings and conference rooms, coordinate events and lunches, prepare materials for meetings, and prepare documentation for departmental purchases." "FOIA (Freedom of Information Act) Office Support (30%) Provide operational support to the FOIA team, with a primary focus on data entry, routine communications, and workflow managementAssist with records management processes, including organizing, tracking, and maintaining documentation related to FOIA requestsCoordinate closely with the Public Affairs team on FOIA matters that involve media inquiries, public interest issues, or heightened visibility" "Project Management (30%) Provide project management support on high-priority, high-impact initiativesTrack project timelines, deliverables, and milestones to ensure work stays on schedule and aligned with leadership expectationsCoordinate across internal teams and campus partners to facilitate information flow, task completion, and follow-throughPrepare meeting materials, summaries, and action items to support decision-making and accountabilityAssist in developing project plans, status reports, and briefing materials for senior leadershipSupport implementation of new processes, tools, or workflows related to Public Affairs and FOIA operationsHandle sensitive information with discretion and exercise sound judgment in a fast-paced, issues-driven environmentPerform other duties as needed" We need to break these into list items. Could combine each bullet as separate

• . Might be many but okay. Required Qualifications*: - A minimum of two years of communications experience or an interest in communications - Ability to prioritize and manage multiple, simultaneous projects and activities - Demonstrated ability to work both independently and as part of a team - Demonstrated ability to work appropriately with confidential information - Strong attention to detail - Strong oral communication skills - Excellent interpersonal skills - Good judgment Desired Qualifications*: - Bachelor's degree in communications, journalism, or a related field - Proficient in Microsoft Word, Excel, PowerPoint, and Google Suite - Understanding of news media and current affairs - Demonstrated understanding of social media platforms - Experience working in a fast-paced and confidential work environment Skills: maybe we can combine some of these but we already have Required and Desired qualifications. Could create Skills section for things like "Strong attention to detail, Strong oral communication skills, Excellent interpersonal skills, Good judgment". But that duplicates Required Qualifications. Better to keep Required Qualifications and Desired Qualifications as separate sections. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). They gave examples but we can use those headings. So we need sections: About the role (from Job Summary), Responsibilities, Requirements (maybe Required Qualifications), Qualifications (maybe Desired Qualifications), Skills (maybe we can extract skills not covered?), Benefits, Pay, Schedule. We must not create thin sections. If we have both Requirements and Qualifications, that's okay. We need to ensure we don't repeat content. Let's assign: - About the role: Job Summary paragraph(s). Could combine the first paragraph after "Job Summary". Also maybe include "Reporting to the Assistant Director for Public Affairs..." etc. - Responsibilities: list all responsibility bullets. - Requirements: Required Qualifications list. - Qualifications: Desired Qualifications list. - Skills: maybe we can list specific skills like "Proficient in Microsoft Office, Google Suite, social media monitoring, research, writing briefing documents, project management, data entry, etc." But that might be summarizing. However we already have qualifications covering many. Could skip Skills section if no distinct content beyond qualifications. But instruction: prefer a few substantive sections over many thin ones. If we add Skills with little unique content, might be thin. Better to omit Skills if not enough distinct content. However we need to follow heading list only as examples, not mandatory. So we can omit Skills. Thus sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule. Now we need to extract About the role content: The Job Summary paragraph: "The Public Relations Coordinator will play a critical role within the Office of the Vice President for Communications (OVPC) and will join a dynamic and results-oriented team working on some of the most important and complex issues facing higher education. Reporting to the Assistant Director for Public Affairs, this position supports and coordinates communications involving several key groups, including Public Affairs, which handles media requests and institutional issues, the University Record, which is the official U-M news source, the FOIA office, which processes requests for public information, and the Film Office, which works with individuals seeking to film on U-M's campus. The position calls for an exceptionally organized, detail-oriented, and dependable professional who can manage multiple assignments simultaneously and thrive in a fast-paced, high-stakes environment. Strong follow-through, sound judgment, resourcefulness, diplomacy, and independence will be key. The successful candidate should also be able to communicate clearly, conduct research, and produce accurate, concise written materials." That's the prose. We'll put that in

  under

  About the role

  . Now Responsibilities: we need to break into list items. Let's parse each bullet. From Core responsibilities sentence: we could make items: - Tracking incoming media requests - Leading the development of monthly reports - Helping monitor information on social media - Working with interns to produce a daily 8:30 am media report for university leaders - Producing background materials for various priorities, including Board of Regents meetings and interviews with journalists - Providing operational and administrative support to help keep projects, meetings and team priorities organized and on track Then the detailed sections: Public Affairs & University Record Support (40%) items: - Triage email, inquiries, and correspondence - Coordinate and track incoming requests from local and national media - Produce monthly reports for office leadership - Conduct research and write briefing documents for Board of Regents meetings, journalist interviews, and other priorities - Lead the compilation and distribution of daily news clips - Help monitor social media and other sources for issues, trends, and information relevant to the university - Support University Record staff with background research and story development - Assist with the maintenance, updating, and posting of content on the University Record and Public Affairs Key Issues websites - Provide general operational support for Public Affairs and University Record activities, including scheduling and meeting coordination - Collaborate across departments within a large, decentralized organization, fostering positive working relationships with various groups - Backup support for the Executive Assistant to the Vice President for Communications. Schedule meetings and conference rooms, coordinate events and lunches, prepare materials for meetings, and prepare documentation for departmental purchases. We could split the last sentence into multiple items: "Backup support for the Executive Assistant to the Vice President for Communications", "Schedule meetings and conference rooms", "Coordinate events and lunches", "Prepare materials for meetings", "Prepare documentation for departmental purchases". But it's okay as one. FOIA Support (30%) items: - Provide operational support to the FOIA team, with a primary focus on data entry, routine communications, and workflow management - Assist with records management processes, including organizing, tracking, and maintaining documentation related to FOIA requests - Coordinate closely with the Public Affairs team on FOIA matters that involve media inquiries, public interest issues, or heightened visibility Project Management (30%) items: - Provide project management support on high-priority, high-impact initiatives - Track project timelines, deliverables, and milestones to ensure work stays on schedule and aligned with leadership expectations - Coordinate across internal teams and campus partners to facilitate information flow, task completion, and follow-through - Prepare meeting materials, summaries, and action items to support decision-making and accountability - Assist in developing project plans, status reports, and briefing materials for senior leadership - Support implementation of new processes, tools, or workflows related to Public Affairs and FOIA operations - Handle sensitive information with discretion and exercise sound judgment in a fast-paced, issues-driven environment - Perform other duties as needed We'll include all as
• . Now Requirements (Required Qualifications) list each bullet. Qualifications (Desired Qualifications) list each bullet. Benefits: list from "Benefits include:" bullet list: - Generous time off - A retirement plan that provides two-for-one matching contributions with immediate vesting - Many choices for comprehensive health insurance - Life insurance - Long-term disability coverage - Flexible spending accounts for healthcare and dependent care expenses We'll put as
  • . Pay: The salary range for lower classification: $45,000 - $50,000. We'll put in

    . Schedule: Info: "This position is expected to