Public Event Coordinator

About the role

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

Responsibilities

The Public Event Coordinator Job Responsibilities Include:

• Works with external client sources (e.g., meeting planners, city officials) to evaluate overall event specifications to develop written event manifest and work orders that effectively communicate to operational staff and contractual vendors how to adequately service the event.
• Manages vendors and operational services to prepare for, support and monitor public events, including correspondences with audio visual, emergency management personnel, transportation, caterers, decorators, parking and electrical.
• Plan the layout and assembly arrangement of public events. Conducts inspections of facilities to ensure proper event arrangement and assembly.
• Evaluates event set up arrangements, staging locations, utility and sound specifications and locations, and catering service areas
• Additional assigned tasks related to the Public Events Department and event coordination.

Requirements

Minimum Qualifications:

• Associate's degree from an accredited college or university with major course work in Marketing, Business Management, Business Administration or a related field
• Four (4) or more years of experience in working with various groups in facility and event design, room setup arrangement capabilities including fire and safety codes
• Flexibility to adapt to every changing daily priorities in a fast-paced work environment
• Possession of a Valid Texas Driver’s License
• Must pass Drug Screen

Preferred Qualifications:

• Knowledge of the requirements for events of various sizes in hospitality venues
• Skilled in time management, strong computer skills, multitasking and prioritizing work activities
• Ability to communicate clearly both orally and in writing and make sound decisions
• Experience in Ungerboeck/ Momentus and Meeting Matrix/iPlan Software experience or similar event booking software/facility design /room diagramming software.

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting. Light Work – Depending on assignment, positions in this class typically exert up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.

Benefits

Benefits for this position include:

• 11 Paid Holidays
• Medical, Dental, Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

Pay

Pay Range: $26.57 - $33.21/hr.

Schedule

The Public Events Department operates 24/7. Applicants must be able to work a flexible schedule based on event needs.