Event Coordinator

About the role

The Event Coordinator’s primary mission is to increase adoptions and strengthen community engagement by planning, organizing, and executing off-site adoption events and shelter special events. The role also supports community wellness by coordinating licensing events as well as free spay/neuter and vaccine clinics, identifying ideal locations, and tracking outcomes to measure program effectiveness.

Responsibilities

• Manages the full offsite event schedule, coordinates all logistics and activities for off-site adoption events, and conducts program-associated adoption events
• Selects appropriate animals for program-associated events based on temperament and health and takes responsibility for their health and welfare at the event, including humane animal handling and sanitation
• Plans, coordinates, and conducts in-shelter events that promote pet adoptions, foster recruitment, volunteer engagement, and community participation
• Maintains accurate record entry, including data entry and statistical reporting, as well as managing the associated programs and database
• Captures and tracks program success for management at regularly scheduled intervals
• Develops, writes, and summarizes reports to track program success for management at regularly scheduled intervals
• Develops program materials for data collection and information distribution in the community
• Maintains program inventory including collars, leashes, vaccines, microchips, chip scanner, treats, flea and tick medicine, etc.
• Generates positive relations with the general public, volunteers, and team members while promoting MCACC programs, policies, mission, and vision; Proactively addresses customer needs and ensures a high quality of customer care is provided
• Works independently at events
• Frequently handles and will be exposed to dogs and cats with unknown temperament or behavior

Requirements

• Four years of experience planning and coordinating community events and/or outreach campaigns to raise awareness of specific programs
• High school diploma or GED
• Postsecondary education may substitute for two years of the required experience on a year-for-year basis
• Experience working in a veterinary clinic and a humane society
• Experience driving large vehicles (29’ and 31’)
• Bilingual in Spanish and English

Qualifications

• Flexible and able to work all shifts, including starting as early as 5 am and finishing as late as 9 pm, working weekends and holidays
• Able to work independently at events

Skills

• Excellent communication and interpersonal skills
• Strong organizational and project management skills
• Ability to handle stressful situations and maintain composure
• Proficient in Microsoft Office Suite

Benefits

• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

Pay

Anticipated Hiring Pay Range: $55,000 - $75,000 annually
Full Pay Range: $55,000 - $95,000 annually
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

Schedule

Employees can be assigned to any shift, with any combination of days off, determined by the Department's needs