Event Coordinator

Event Coordinator General Description

This position will oversee all event operational matters for all 3rd party events including concerts & family shows, Rockets & Comets games, internal events, and external private & special events. This position plays a vital role in providing the necessary information to all other departments.

Responsibilities

• Cook up concerts & family shows, Rockets & Comets games (including pregame events & gameday meetings), nonticketed private & special events & internal events
• Primary liaison to advance all assigned events: Prepare diagrams, instructions, set-up requirements and supporting documentation and distribute to appropriate staff; communicate changes before and during events
• Serve as liaison with vendors on event-related matters
• Prepare event estimates and manage all closeout procedures including final cost tracking and submitting event invoices
• Complete event recap of past events noting items of importance in consideration for future events

Minimum Qualifications

• Minimum (1) one year experience in the entertainment (arena, stadium or theatre) industry or related field
• Must have the ability and willingness to work long hours, evenings, weekends, and holidays
• Occasional travel (a few times per year) may be required
• Must be extremely organized and have excellent communication skills including writing, proof reading skills and speaking
• Must be able to develop solutions quickly and effectively
• Identify and resolve problems in a timely manner
• Work with others in a professional manner while attempting to achieve a common goal
• Candidate should be self-motivated, organized, professional, mature, and detail oriented
• Able to meet deadlines and manage multiple projects and work assignments with minimal supervision
• Fantastic customer service ethic and high expectations for quality
• Experience in event budgeting
• BS/BA in a related field required
• Proficiency in Microsoft Word, Excel, and familiarity with AutoCAD a plus

Physical & Mental Requirements

• The employee is regularly required to stand, sit, walk, use handle or feel, reach, stoop, kneel, crouch or crawl
• The vision requirement includes the ability to review written and electronic materials in both digital and physical format
• The employee must be able to transfer and move items for departmental needs
• The employee must be able to adjust to changing work hours and locations as needed in light of the strong focus on external communications and relationships.