Event Coordinator

Key Responsibilities

• Oversee all aspects of event planning from conception to execution, ensuring events are executed seamlessly, within budget, and on time.
• Work closely with internal teams (sales, engineering, and executive leadership) to align event objectives with business goals, messaging, and audience needs.
• Sources and liaises with venues, vendors, suppliers, and other external partners to secure event resources, assist with external contract negotiation, work with internal procurement team, and ensure all logistical details are handled efficiently.
• Ensure that all events reflect RIDE's brand values, with a strong focus on sustainability and innovation. Act as a brand ambassador, ensuring consistency across all event materials and communications.
• Collaborate with the marketing department team to create and implement event marketing materials, promotional strategies, including digital marketing, email campaigns, and social media outreach.
• Manage event timelines, on-site logistics, and the smooth operation of all event activities. Troubleshoot any issues that arise during the event to ensure a positive experience for attendees.
• Collect feedback from attendees, analyze event performance, and provide insights for future event improvements. Prepare detailed reports on event outcomes, including ROI and engagement metrics.
• Prioritize eco-friendly event solutions, reducing waste and minimizing the environmental impact of each event.

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, or a related field.
• 3+ years of experience in event planning, preferably in the automotive, technology, or sustainability sectors.
• Strong understanding of event logistics, vendor relations, and budget management.
• Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams and external partners.
• Software knowledge (Microsoft Office Suite, Teams, etc.).
• Familiarity with event management software and digital tools (Cvent, Eventbrite, etc.).
• Familiarity with design software (Adobe Suite, Illustrator, Photoshop, Canva, CapCut, Premier, etc.).
• Passion for sustainability and electric transportation, with a genuine interest in contributing to the clean energy movement.

Physical Requirements

• This role requires some physical activity related to event execution, including:
• Travel: Frequent travel to event sites, including trade shows, conferences, and other on-site events, often requiring overnight stays (up to 50%).
• Lifting: Occasional lifting and carrying of event materials, promotional materials, or equipment which will include prepping and shipping packages (up to 50 pounds).
• Standing & Walking: Ability to stand and walk for extended periods during events and trade shows, ensuring a presence on the ground during key activities.
• Setup & Breakdown: Assistance with the physical setup and breakdown of booths, displays, and event areas.