Provider Services Coordinator

Responsibilities

• Processes onboarding activities for new physician and advanced practice hires for the Entity.
• Serves as the primary liaison between the provider new hire and the entity, hiring department/practice, Office of Medical Affairs (OMA), Physician Services Department, and Corporate teams, in collaboration with the Provider Services Specialist.
• Ensures open, timely, and professional communication with all necessary parties related to onboarding efforts.
• Enters OMA requests for Credentialing and enrollment.
• Gathers all key information from stakeholders and troubleshoots issues as they arise.
• Reviews each provider at least weekly to make sure that they’re on track for their intended start date.
• Attends regular onboarding meetings and appropriately escalates barriers/delays to the Physician Services team.
• Ensures malpractice coverage for new hires is set up timely; manages annual malpractice audits.
• Ensures provider is off-boarded effectively and efficiently by monitoring required activities for completion.
• Enters licensure information for new Advanced Practice Providers into the Lawson system.
• Leads the reference checking process for physician recruits, maintaining the reference tracking sheet.
• Escalates barriers/delays or negative references to the Physician Services team.
• Leads the coordination of complex interview itineraries when a candidate must meet with multiple key stakeholders during their interview process.
• Communicates with the candidate directly to keep them informed of any delays with scheduling.
• Processes expense reimbursements for candidate interviews.
• Affords assistance with ad placement and processing invoices for the advertising firm partner.
• Affords assistance with special candidate sourcing projects.
• Oversees and executes the Physician Contract Approval process ("CAF form") once a new recruit signs their employment agreement.

Qualifications

• H.S. Diploma/GED
• 3+ years Prior Administrative Experience
• Bachelor's Degree (can be considered in lieu of experience)