Provider Recruitment Coordinator

About the role

Ardent Health is a leading provider of healthcare in communities across the country, focused on consumer-friendly processes and investments in innovative services and technologies. The Provider Recruitment Coordinator serves as the primary point of coordination for provider site visits across our markets, ensuring a smooth, professional, and well-supported experience for physicians, advanced practice providers, and clinical partners during their time on site. This role manages visit logistics, facilitates communication between providers and clinical departments, and supports initiatives that strengthen provider engagement and operational excellence.

Responsibilities

• Plans, schedules, and executes provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serves as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepares visit materials, orientation packets, schedules, and documentation; ensures all required resources are available.
• Greets providers, escorts them through clinical departments, facilitates introductions, and addresses real-time needs or questions.
• Partners with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and escalates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintains accurate records of visits, feedback, and follow-up actions; supports reporting for leadership.
• Fosters positive, professional relationships with providers to support engagement, retention, and satisfaction.

Requirements

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non-clinical teams.
• Excellent organizational skills and attention to detail in a fast-paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.