Prototype Lab Coordinator

About the role

The Prototype Lab Coordinator supports innovation, product development, and proof-of-concept (PoC) activities by coordinating procurement, logistics, inventory management, and project support functions within the Prototype Development Lab. This position partners closely with engineering teams, supply chain, tooling shops, vendors, and operations personnel to ensure timely sourcing and delivery of materials, tooling, equipment, and lab support resources required for successful prototype execution.

Responsibilities

• Coordinate procurement activities for Prototype Lab materials, tooling, equipment, MRO supplies, and spare tooling.
• Translate engineering component demand into executable purchasing and material acquisition activities.
• Create, track, and manage purchase orders, sample requests, and sample sales orders to support PoC initiatives.
• Maintain accurate inventory records and stock levels using inventory management software and tracking systems.
• Support warehouse organization, material storage, and stock maintenance to ensure efficient material access for projects.
• Coordinate spare tool management and consumable replenishment for lab operations.
• Manage project-related shipping activities including packing, labeling, freight coordination, and shipping documentation.
• Ensure compliance with internal shipping procedures and documentation requirements.
• Support engineering and prototype teams with material readiness and project scheduling coordination.
• Document material flow, delivery schedules, project updates, and procurement status for reporting purposes.
• Auxiliary in tracking prototype build readiness and escalating risks that may impact timelines.
• Contribute to continuous improvement initiatives focused on procurement efficiency, inventory accuracy, and prototype lab operations.

Qualifications

• Associate degree or bachelor’s degree in Supply Chain, Business, Engineering Technology, Logistics, or related field preferred.
• Three (3) years or more experience in procurement, inventory control, logistics, manufacturing support, or prototype lab operations.
• Experience supporting engineering, R&D, prototype, or manufacturing environments preferred.
• Working knowledge of purchasing systems, inventory software, and Microsoft Office applications.
• Experience working with suppliers, machine shops, tooling vendors, and cross-functional engineering teams preferred.